Admin Intern at Peach Cars KE

The Admin Intern will provide critical support to the administration team by assisting with day-to-day clerical tasks, maintaining organized records, and supporting office operations. This internship is designed to provide hands-on experience in administrative operations, office management, and vendor coordination while developing organizational, communication, and problem-solving skills

Key Responsibilities

Front Office Support

• Receive and direct clients and visitors with professionalism and courtesy
• Offer refreshments to guests (tea, coffee, water, juice)
• Maintain a clean and organized reception area
• Assist in handling deliveries from vendors and couriers

Facilities Support

• Monitor cleanliness of office spaces and escalate issues where necessary
• Support in tracking minor office repairs and follow-up on completion
• Help in onboarding new joiners by preparing basic equipment/furniture lists
• Assist in updating furniture/equipment inventory logs

Filing & Documentation

• Assist in collecting, sorting, and filing physical and digital documents
• Help in updating sales agreement trackers under guidance from the associate/admin manager
• Participate in monthly document audits and flag inconsistencies for review

Compliance Support

• Help in organizing files related to licenses, permits, and audit documentation
• Pin and file compliance certificates on notice boards and shared drive
• Assist in arranging logistics for health and safety training and fire drills

Inventory & Procurement Assistance

• Support stock-taking exercises and inventory updates
• Assist in preparing internal requests for items and updating inventory trackers
• Help with receipt filing and basic payment documentation under supervision

Vendor & Event Coordination

• Help maintain updated vendor contact lists
• Provide logistical support during employee engagement activities and office events
• Assist in collecting feedback post-events and compiling simple reports

Helpdesk Support

• Log and record incoming helpdesk requests from staff (e.g., travel, repairs, supply needs)
• Forward routine requests to the relevant Admin Associate or department
• Follow up on low-priority tasks and send reminders for pending actions
• Update the helpdesk tracker under supervision
• Resolve simple, low-risk requests such as office supply restocking or cab bookings
• Assist in preparing weekly summaries of helpdesk requests for internal reporting

Requirements

• Pursuing or recently completed a diploma/degree in Business Administration, Office Management, or a related field.
• Basic proficiency with Google Workspace (Docs, Sheets, Drive) and email/calendar tools.
• Strong organization and attention to detail; accurate digital/physical filing and tracker updates.
• Professional communication and front-desk etiquette; friendly, service-oriented demeanor.
• Reliable time management; able to juggle multiple tasks and meet deadlines.
• High integrity and confidentiality when handling company documents, payments, and data.
• Willingness to work on-site, support office events, and assist with light office logistics (moving supplies, setting up rooms).
• Alignment with Peach Values: Ownership, Respect, and Challenge.