Administration and Communications Assistant at Strathmore University

Basic job summary:

• This position will be responsible for providing a wide range of administrative, communication and project support services to CIPIT.

Duties & Responsibilities:

Administrative Tasks

• Office administration duties including but not limited to scheduling meetings, postage/courier, booking taxis for local travel, and stocking of office supplies.
• Submitting payments and reimbursements for processing.
• Managing client inquiries on phone and email.
• Working with the Tech assistant/consultant to upload content on social media platforms and websites and oversee website maintenance/updates/redesigns.
• Contract management for suppliers and consultants for the grants projects. This also includes sourcing quotations.
• Events organization.
• Provide travel support to staff. This includes scheduling flights, booking accommodation, and facilitating per diem.
• Keeping physical and digital files up to date.
• Preparation of filing documents, and submission of files at government offices.

Communications Functions/Tasks

Event Planning and Management

• Coordinate and manage events for the Centre, ensuring alignment with institutional objectives.
• Collaborate with the Communications and University Relations Office to plan, execute, and evaluate events.

Communications Liaison for CIPIT

• Serve as the primary point of contact between the Centre and the Communications and University Relations Office.
• Ensure the timely development of the Centre’s newsletters and marketing collateral, adhering to institutional brand guidelines.

Communications Committee Participation and Reporting

• Attend monthly Communications Committee meetings to represent the Centre.
• Provide updates on the Centre’s activities, projects, and upcoming initiatives during meetings.

Minimum Academic Qualifications:

• A bachelor’s degree in business, administration or communications related field

Experience:

• At least 2 years work experience.

Competencies and Attributes

• Good organizational and time management skills
• An ardent learner
• Office management and Customer care
• Excellent communication skills (both verbal and written).
• Good command of Microsoft office suite
• Team player