Administration Officer - Agriculture at West Kenya Sugar Limited

JOB SUMMARY

West Kenya Sugar Company limited is seeking to recruit a qualified and experienced candidate in the position of Administration Officer -Agriculture department. The selected candidate will provide administrative support to the Agriculture Field Operations Teams, ensuring efficient coordination of field activities, accurate data management, and smooth day-to-day operations.

KEY DUTIES AND RESPONSIBILITIES

• Manage permits and approvals, ensuring all agricultural and logistical activities comply with regulatory requirements.
• Support planning and execution of cane harvesting and development, ensuring efficient scheduling, transport coordination, and optimal use of vehicles.
• Facilitate accurate farmer payments, monitor recoveries and outstanding balances, and ensure proper documentation and data accuracy.
• Oversee office administration, staff performance, discipline, welfare, and resource management within the region.
• Maintain accurate and up-to-date farmer records, including contracts, acreage, and outstanding balances, and support reconciliation processes.
• Prepare regular reports, support data-driven decisions, and coordinate with key departments to ensure smooth operations.
• Compile and manage agricultural data and prepare timely reports
• Ensure adherence to policies and controls, support audits, and drive continuous improvement initiatives.
• Support and coordinate block farming initiatives and promote group farming through farmer engagement.
• Coordinate field activities across zones and support field teams
• Facilitate processing of Farmer contracts.
• Monitor, record departmental expenses, assist in budget making and tracking
• Facilitate communication between management, field staff, and farmers
• Ensure compliance with company policies and departmental procedures.
• Tracking of staff performance.

QUALIFICATIONS

• Bachelor’s degree in Agribusiness Management, Business Management, Business Administration, or related field.
• Minimum of 5 years’ experience in administration, preferably in an agricultural environment.
• Experience working with field operations and data management is an added advantage
• Proficiency in Microsoft Excel and reporting tools.