Administration Officer II- Kenya-AIST Grade 9 at Kenya Advanced Institute of Science and Technology (Kenya-AIST)

Duties and responsibilities at this level will entail: -

• Perform routine clerical duties such as filing, photocopying, scanning, and data entry.
• Receive and direct visitors and telephone calls to the appropriate offices.
• Type and format documents, letters, minutes, and reports as instructed.
• Manage incoming and outgoing mail and correspondence.
• Maintain and update departmental records and document
• Support the coordination of meetings, including booking venues and preparing materials.
• Maintain inventory of office supplies and ensure timely requisitions.
• Assist in the preparation and circulation of internal communication.
• Provide logistical support during departmental events and functions.
• Maintain confidentiality and security of office information and records.
• Perform any other duties as may be assigned by the supervisor.

For appointment to this grade, an officer must have: -

• At least four (4) years relevant work experience;
• Bachelor’s Degree in any of the following disciplines: - Public/Business Administration, Human Resource Management, Political Science Psychology, Sociology or any other relevant and equivalent qualifications from a recognized institution;
• Proficiency in computer application skills, including Microsoft Office Suite, ERP systems, email and video conferencing tools, internet research, basic data management, and awareness of cybersecurity practices; data protection laws; and
• Shown merit and ability as reflected in work performance and results.
• Knowledge of data protection laws will be an added advantage.