Administrative Assistant-Female candidates preferred at Summit Human Resource & Marketing Consultant

Duties and Responsibilities

Administrative Responsibilities

• Establish and maintain a proper filing system and archiving.
• Ensure security of records and documents.
• Keeping of correspondence and file movement.
• Maintaining integrity and confidentiality of data.
• Prepare import schedules and ensure overseas supplier bills are settled onduedate.
• Allocation of consignment references for new orders /file opening .
• Liaise with the banks on; Suppliers documents acceptance, Supplier remittance, annual renewal of facilities with the banks, LC applications, Cheque books request, Agency application/cancellation.
• Liaise with Insurers on; All claims submissions, Marine Cover note applications, Motor insurance, Annual Bank endorsements.
• Assist with the administration of staff medical benefits.
• Ensure land rates and rents for all properties are paid on time.
• Commercial vehicle inspection booking and ownership transfers for sold/purchased vehicles on NTSA’s and on Tims Platform. Accounts Responsibilities
• Keep a register of all postdated cheques and release to accounts department for banking on due date.
• Liaise with the accounts department for overseas supplier’s remittance.
• Custodian of all cheque books and issue to accounts department when needed.
• Custodian of Audited accounts.
• Submission of company Annual returns. Logistics Responsibilities
• Marine cover notes applications for consignments.
• Copy documents received directly from the supplier.

Sales Responsibilities

• Assist the sales team with the application, preparation & submission of tender documents/RFQS. Operations Responsibilities
• Facilitate Commercial Vehicle Inspection at NTSA

Requirements:

• Bachelor’s degree in Business Management or other related fields.
• 3 years above- experience in administration is AMUST.
• Excellent written, verbal communication and interpersonal skills.
• Demonstrate Strong leadership skills.
• A positive attitude. Excellent time management skills.
• A person of high integrity.