Project Administrative Assistant at Career Options Africa Ltd

Key Deliverables

Financial Management:

• Coordinate with PI & supervisor to develop and monitor budgets and periodic expenditures for donor-funded projects within SPACIAL, provide insights and analysis, and work with the supervisor and PI to track progress and remedial action to ensure appropriate burn rates and variances
• Support planning, consolidating, and managing Annual Program of Work and Budgets (POWB) for the Unit, including updating as required for adjustments
• Support routine Annual, Biannual and Quarterly financial reporting for the unit projects as required by the donors and partners and ensure timely submission of technical and financial reports.
• Support proposal development by initiating and leading in budgeting and ensure that proposal budgets are prepared in a timely manner and in line with the Donor budgeting guidelines.

 Compliance & Reporting:

• Ensuring adherence to donor rules/internal policies, preparing financial reports, and assisting with audits.
• Ensure overall compliance with the agreed/signed grant agreement and best use of funds, Donor reporting and guidelines, monitoring adherence to all financial aspects of the portfolio of projects.
• Monitor and support partner organizations to ensure financial compliance, funds disbursement and request, cost eligibility, the alignment of activities to the budget lines, and compliance with procedures as stipulated in donor requirements.

Administrative Management:

• Support in handling procurement/logistics and providing general office/staff support.
• Any other task may be requested by the supervisor.

Professional Qualifications

• Administrative and Support Services    
• A bachelor’s degree in any of the following fields Accounting, Finance, Business Administration, or any other related field and at least CPA II.
• At least 1-3 years’ experience in Budgeting, financial analysis, accounting principles, and NGO donor reporting.
• Familiarity with financial regulations, procurement procedures, and project management principles.
• Project Management and Financial Management/Grants Management within International or Development organizations is an added advantage.