Administrative Assistant at Fieldforce Solutions Limited

Our client is a company with operations in Kenya currently seeking a detail-oriented and organized Administrative Assistant to join their team and contribute to the efficient functioning of their organization while developing skills in administrative and financial operations.

Job Summary: The ideal candidate will play a crucial role in ensuring the smooth operation of the office by managing day-to-day administrative tasks, recording employee attendance, assisting with payroll computations, and performing basic bookkeeping duties.

Key Responsibilities:

Administrative Support:

• Perform general office duties such as filing, photocopying, scanning, and handling correspondence.
• Maintain and organize office supplies and inventory.
• Assist in scheduling meetings and appointments.

Attendance Recording:

• Monitor and record daily employee attendance.
• Ensure attendance records are accurate and up-to-date.
• Generate attendance reports as needed for management review.

Payroll Assistance:

• Assist in basic payroll computations namely calculating hours worked and overtime.
• Ensure timely and accurate submission of payroll data.
• Address basic employee payroll inquiries and escalate complex issues as necessary.

Bookkeeping:

• Perform basic bookkeeping tasks, including recording financial transactions and maintaining ledgers.
• Assist in reconciling accounts and preparing financial summaries.
• Support the finance team during audits or financial reviews.

Communication and Coordination:

• Act as a point of contact for internal and external communications.
• Coordinate with other departments to ensure seamless office operations.

Qualifications:

• Diploma or equivalent qualification in Business Administration, Accounting, HR or a related field is preferred.
• Proven experience in an administrative or office assistant role.
• Basic knowledge of payroll processes and bookkeeping principles.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy.