Administrative Assistant at Modular Limited

Administrative Assistant

We wish to recruit a suitable and experienced Administrative Assistant.

Duties and Responsibilities:

• Welcoming and attending to visitors in the office
• Answering and directing telephone calls as appropriate
• Organizing and scheduling appointments as required
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistant to handle requests and queries from senior managers

Minimum qualifications:

•  A minimum of a bachelor’s degree in any social science or equivalent qualification
•  At least 3 years proven working experience as an Administrative Assistant, Receptionist, Office Admin or PA or related experience
•  Knowledge of office management systems and procedures
•  Excellent time management skills and the ability to prioritize work
•  Excellent written and verbal communication skills
•  Strong organizational skills with the ability to multi-task
•  Proficiency in MS office (MS Excel and MS PowerPoint)