Administrative Associate, Medical Education Office at Aga Khan University Hospital

Job Summary

The successful candidate will provide a wide range of administrative services including front line assistance and administrative support to the Associate Dean’s Office and for the Chair, Department of Biomedical Sciences. They will also be responsible for overseeing the day-day operational needs of the UGME Office. Internal candidates are encouraged to apply.

Responsibilities

• Effective management of incoming and outgoing telephone calls
• Primary point of contact and liaison between the office, students and external constituencies on a range of day-to-day issues
• Prepare written documentation and correspondence for the office
• Schedule and coordinate Associate Dean’s and Chair of Biomedical Sciences appointments and/or travel arrangements and oversee daily office activities
• Maintain and departmental records as appropriate
• Manage office inventory
• Serve as committee secretary
• Assist in management of certain University events and functions
• Support the department by performing all other duties as assigned

Requirements

• Advanced College Diploma (3 years) or acceptable combination of the equivalent experience
• Minimum 3 years’ experience in administrative role supporting senior management preferably within a university or higher education environment
• Experience liaising with senior administrators and/or faculty members
• Ability to process multiple requests and tasks in a timely manner
• Experience supporting committees, including taking minutes and preparing written documents from minutes and/or notes
• Possesses through knowledge of professional office procedures, good judgment ,discretion and problem-solving skills
• Proven ability to exhibit a high standard of professional ethics

Closing Date: 10/03/2023