Administrative Officer - 2Positions at Kenya Conference of Catholic Bishops

REF - KCCB-ACTS/9/2022/06

JOB PURPOSE

The Administrative Officer will organize, and coordinate administration duties and office procedures and lead in creating and maintaining a pleasant work environment, and ensuring high levels of organizational effectiveness, communication and safety. The Administrative Officer will ensure that the administrative activities within the office run smoothly on a daily basis.

KEY RESPONSIBILITIES

• Ensuring that the office is kept clean at all times, office orderliness is maintained with a professional outlook
• Scheduling meetings and appointments within the office and ensure appropriate communication, prepare boardroom/meeting rooms for meetings; organize for beverages and lunch for meetings as requested by the conveners;
• Planning and coordinating the administrative functions both in-house or off-site activities, provide logistical support during workshops, events, conferences etc.
• Maintaining basic administrative asset tracker logs (i.e. kitchen items, security and vehicle equipment etc)
• Ensuring that the office meets fire, health and safety requirements;
• Ensuring safe staff working practises and customer safety procedures strictly followed by all.
• Performing other duties as assigned

Minimum Qualifications, Experience & Skills

• A minimum of a National Diploma in Office administration /Business Administration or related field.
• Three (3) years’ experience as an administration Officer in general office management and administration required.
• Ability to communicate effectively;
• Ability to work independently or as part of a team on multiple tasks in a high intensity environment;
• Strong individual initiative, including the ability to manage daily activities and achieve expected results with minimal oversight;
• English language fluency (strong written and verbal skills) required;
• Excellent computer skills (Word, Excel, Power Point, and Outlook);
• Strong organizational and planning skills required;
• Good Interpersonal Skills

Other Personal Attributes

• Proven problem solver with the ability to work in a diverse team environment.
• Has good interpersonal and communication skills
• Good organizational Skills.
• Excellent written and oral communications skills in English
• A good knowledge of social teachings of the Church and Ethical principles
• Integrity
• Confidentiality
• Result oriented
• Attention to detail