Administrative Officer at Kenya Medical Research - KEMRI

Program description

The Kenya Medical Research Institute (KEMRI), in Collaboration with the University of Washington, Seattle is conducting research in Azithromycin Enterics. The study is aimed at assessing the role of enteric pathogens and antimicrobial resistance in driving clinical and nutritional deterioration, and azithromycin’s potential effect, among children discharged from hospital in Kenya. The study is looking for a self–motivated and proactive individual to fill the following vacancy at KEMRI–CGHR

Job Description

The administrative officer will report to the Study Site–Principal investigator and will be responsible for conducting administrative and support financial management duties as described below:

Requirements

1. Bachelor’s Degree in Business Management, Business Administration or its equivalent qualification from a recognized institution
2. Proficiency in computer applications
3. Fulfill the requirements of Chapter Six of the Constitution

Tasks and Responsibilities

• Prepare budgets and ensure all expenses are within the approved budget
• Facilitate the procurement of goods and services through the ERP system
• Keeping records of study supplies and assets, monitoring equipment maintenance and service contracts
• Prepare invoices and submit to donors as appropriate
• Prepare project bill and present them to the relevant office for payment e.g. Telephones bills, courier services and taxis among others.
• Review project staff payroll including benefits on monthly basis
• Coordinate trainings and study related travels
• Identifying and processing procurement of venues for project meetings

Key Skills and Competencies

1. Planning and Organizational skills
2. Communication and reporting skills
3. Interpersonal skills
4. Team player