Administrative Officer at Reproductive Health Network Kenya

Terms of Engagement:

• A 12-month contract, renewable upon availability of funds and reviewed on performance basis.

Position Overview

• We are seeking a highly organized, proactive, and detail-oriented Administrative Officer to support the efficient operation of our health facility.
• The successful candidate will provide administrative, logistical and office management support to ensure smooth service delivery and compliance with organizational policies and procedures.

Duties & Responsibilities:

• The Administrative Officer will; Serve as the first point of contact for patients, visitors and callers, ensuring professional reception and customer service. Provide administrative and operational support to facilitate efficient day-to-day functioning of the health facility.
• Manage billing, payments, petty cash and maintain accurate financial and administrative records.
• Maintain organized filing systems, confidential documentation and office records.
• Coordinate office supplies, inventories, procurement requests and asset management processes.
• Prepare reports, correspondence and other official documents as required.
• Maintain a clean, organized and welcoming reception and office environment.
• Participate in staff meetings and support implementation of administrative decisions and action points.

Qualifications and Experiences

• Bachelor's Degree in Business Administration, Public Administration, Health Administration, or a related field.
• One year experience in administrative roles, preferably within a healthcare or NGO setting.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook.
• Demonstrated experience in records management, office administration and logistics coordination.
• Strong organizational, communication and interpersonal skills.
• Ability to manage multiple tasks, prioritize effectively and work under minimal supervision.
• High level of integrity, professionalism and attention to detail.
• Effective communication and stakeholder management. Problem-solving and decision-making abilities.
• Confidentiality and ethical conduct.