Anticipatory Action Coordinator at International Rescue Committee

Project Management (40%)

• Develop and/or refine project management systems and guidance documents to ensure efficiency, transparency and accountability across consortium activities; regularly assess the use of project tools and processes to adapt and improve as needed.
• Work closely with others in the Climate Unit to track progress on key deliverables using workplans and financial forecasts; develop and communicate mitigations for areas that are off track. 
• Manage and update the workplans; meet with key stakeholders from IRC and partners to ensure programme quality controls are in place, and provide analyses for senior management decision-making. 
• Maintain and update the project risk register and systems to assess risks throughout project lifecycle.
• Maintain comprehensive and standardized electronic files for the project, and ensure project team and partners have access to relevant records.
• Maintain an in-depth knowledge of GFFO policies and support partners on contractual compliance.

Partner subcontract management, coordination and compliance (20%)

• Collaborate with research partners to develop workplans and monitoring plans.
• Manage communication with research partners for issues related to implementation against workplans, subcontracts, reporting, and regular meetings.
• Coordinate due diligence, compliance checks, subcontract amendments, and other subcontract management processes according to guidance from IRC’s Awards Management Unit.
• Work with IRC’s Awards Management Unit to ensure that partners’ responsibilities for donor compliance are tracked and evaluated and that updates on contract performance are communicated in a timely and professional manner to appropriate stakeholders.

Reporting (40%)

• Lead coordination for GFFO narrative & financial reporting, including but not limited to developing report templates, communicating deadlines, and providing timely feedback for IRC and partner teams.
• Identify, document and communicate areas of improvement for donor reporting.
• Prepare annual reports and documents according to contract requirements for submission to GFFO; coordinate response to other donor inquiries as needed. 
• Report IRC’s Anticipatory Action activations to the Anticipation Hub

Key Working Relationships: 

• Anticipatory Action Specialist
• Country Programs (DDP, ERD Coordinator, Emergency Coordinator)
• Position directly supervises: n/a
• Other Internal and/or external contacts: 
• Internal: EHAU, Research and Innovation department teams, ERD Technical Unit teams, GOAT, Awards Management Unit staff, and IRC country office staff.
• External: n/a

Job Qualifications 

Work Experience:

• At least 5 years of professional experience with demonstrated project management skills, including developing project management documents and tools such as workplans.
• Demonstrated experience of partnership management.