Archives Assistants (4 Posts) at UN-Habitat

Purpose:

• Assist with the appraisal of legacy records and other UN-HABITAT non - current records to establish their Archival or enduring value as guided by Information Management Staff Process the same according to the established records groups or series and carry out the recommended disposal action.

Responsibilities

• The post is located at the Knowledge and Innovation Branch of External Relations Knowledge and Innovation

Terms of Reference Archives Assistant G4 Post

1. Under the overall supervision of Head, IMU , and guidance of developed Appraisal guidelines the incumbent will perform the following duties.
2. Appraise the legacy records and other non - current UN-HABITAT records to determine their evidential value and/or informational value as guided by staff in the unit.
3. Process the appraised records according to the established criteria ie series/records group.
4. Arrange the archives according to the identified records series or established record groups.
5. List the records recommended for destruction and implement the records disposal action
6. Enter the information regarding the archived records

Qualifications/special skills

1. Completed secondary education, high school, or equivalent diploma is required. Training in Archives and Records management/ Information Management course is required. Additional technical training is an added advantage.
2. At least five years of practical experience in Archives Administration with emphasize on records appraisal.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.