Assistant Accountant - Projects at East African Wild Life Society (EAWLS)

Job Description
Tasks and Responsibilities
PROJECTS:

• Preparing Monthly Donor reports for all EAWLS projects ensuring that all debits and credits are captured for approval by the Finance Manager before distribution to donors. 
• Reconcile Staff imprest analysis on a monthly basis to ensure all funds received by any staff member are accounted for in a timely manner and ensuring that follow-up is done for outstanding imprests. 
• Prepare all Project related Local Purchase Orders for all EAWLS Suppliers subject to approval by the Finance and HR & Administration Managers and with all the proper documentation in place.
• Prepare donor invoices in line with donor budgets
• Prepare Monthly Bank reconciliations for EAWLS Kenya Shilling Accounts
• Post cheque requisitions (payment vouchers), bank deposits (direct credits), bank payments (direct debits), invoices raised to donors, credit notes, and Cash surrenders into the SAGE system.
• Check project cash/imprest requests to ensure they agree with donor and EAWLS requirements
• Check all project cash surrenders/liquidation of funds by staff
• Prepare monthly Conservation Funds report and Grants Received Report for submission during Board meetings
• Prepare project cash forecasts on a monthly/weekly basis as needed
• Any other duties assigned by the Finance Manager

ADMINISTRATION

1. Liaise with EAWLS suppliers on payments
2. Assist with preparing payments to be made using the MPESA Bulk system
3. Assist with follow-ups on outstanding payments to EAWLS when needed (debtor follow-ups)
4. In-charge of the EAWLS merchandise under the supervision of the Finance Manager. S/He is expected to receive all merchandise from suppliers after verification from LPOs, hand over the Goods received note to the Accountant – Operations for posting. S/he will also issue merchandise to Marketing staff ensuring that the merchandise is signed for when issued.
5. Prepare weekly cash position showing the funds held for each donor after approved payments are made to ensure bank accounts are not overdrawn.
6. Checking all administration cash surrenders/liquidation of funds by staff.
7. Prepare all Administration Local Purchase Orders for all EAWLS Suppliers subject to approval by the Finance and HR & Administration Managers and with all the proper documentation in place.
8. May be required to assist with filing VAT Returns as well as Withholding Tax Returns
9. Any other duties assigned by the Finance Manager

Qualifications:

• Professional accounting qualification i.e. CPA/ACCA (CPA Section 3 minimum)
• Knowledge in using SAGE 200 will be an added advantage

Experience:

• A minimum of two years in project accounting in a busy office
• Experience working with non-profit finance management and accounting

Required skills and competences:

• Good communication skills
• Creative, innovative, aggressive and keen on details
• Team player, with ability to seek out views of others and build positive working relationships
• Result oriented
• Advanced excel knowledge
• Use of iTax system for filing returns