Assistant Administration Officer at National Authority for the Campaign Against Alcohol and Drug Abuse (NACADA)

Grade: NAC 7

REF. NO: NAC/AAO/8/2/2022

Operational Responsibilities / Tasks

• Organizing travel and accommodation, presentations, meetings, seminars, workshops, conferences, receive and attend to official guests
• Managing day to day office affairs
• Drafting simple routine correspondences e.g. reports, letters and typing from drafts
• Attending to enquiries as appropriate;
• Updating cashbook balances and submitting monthly reports on expenditure;
• Managing office equipment e.g. fax, computer, scanner, telephone, printer, photocopier, stationery and make sure they are functional and notify the officer in charge in case of any issues
• Receive and attend to official visitors

Job Dimensions:

Financial Responsibility

• Updating cashbook balances and submitting monthly reports on office expenditure.

Responsibility for Physical Assets

• Ensure security of office assets and equipment’s

Decision Making / Job Influence

• Operational decisions.

Working Conditions

• Office setting compliant with OSHA
• Enhanced working relationship with employees
• Periodic field visits
• Medical cover for self and family
• Group Accident cover and life insurance

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Diploma in Public/Business Administration, Office Management, any Social Science or equivalent qualification from a recognized institution;
• Minimum KCSE C- (minus) or its equivalent

Professional Qualifications / Membership to professional bodies

• Business/Public Administration /Office Administration/Office Management or any Social Science discipline.

Functional Skills:

• Supervisory skills
• Teambuilding skills
• Excellent customer care skill
• High level of integrity and Interpersonal skills

Behavioral Competencies/Attributes

• High level of attention to detail
• Ability to work with minimum supervision under strict deadlines
• Meets the requirements of Chapter Six of the Constitution