Assistant Administration Officer/Receptionist at Corporate Staffing

Key responsibilities

• Provide administrative and logistical support to the office & program sections
• Ensure superior customer care to all clients
• Ensure prompt and efficient initiation and reception of calls including identifying the caller’s requirements and referencing appropriately
• Ensure organization of the reception
• Ensure continuous update and maintenance of the office extension list
• Ensure ordering and maintenance of office supplies and stock movement forms
• Ensure accurate maintenance of boardroom calendars and provision of meeting logistics
• Ensure timely processing of requests for the installation, transfer, repair and disconnection of system telephones in liaison with ICT officer
• Ensure proper management of PABX machine and timely submission of PABX reports
• Provide administration support to senior technical advisors
• Ensure accurate maintenance of log in records for all CHS staff and visitors in the office at any one time
• Ensure proper maintenance of the kitchen and its supplies
• Ensure organization and cleanliness of the office
• Any other duty that may be assigned by the supervisor

Qualifications and skills required

• Bachelor’s Degree
• Proficiency in MS Office tools and office automation solutions
• Experience on PABX in a busy organization
• Certificate in Secretarial duties or front office operations is an added advantage
• Excellent writing, communication interpersonal skills and a proven ability to work in a team