Assistant Administration Officer/Receptionist (Nairobi) at Centre for Health Solutions - Kenya (CHS)

Ref No: CHS/HR/SLOE/AAO/001/2020

Centre for Health Solutions – Kenya (CHS) is currently sourcing for a high calibre, self-motivated and dynamic individual to fill the position of Assistant Administration Officer/Receptionist in the Nairobi office.

Job Summary

Reporting to the Operations Manager, the Assistant Administration Officer/Receptionist will ensure management of the front office and assist in all general administrative functions.

Key Responsibilities

• Provide administrative and logistical support to the office and program sections
• Ensure superior customer care to all clients
• Ensure prompt and efficient initiation and reception of calls including identifying the caller’s requirements and referencing appropriately
• Ensure organisation of the reception
• Ensure continuous update and maintenance of the office extension list
• Ensure ordering and maintenance of office supplies and stock movement forms
• Ensure accurate maintenance of boardroom calendars and provision of meeting logistics
• Ensure timely processing of requests for the installation, transfer, repair and disconnection of system telephones in liaison with ICT officer
• Ensure proper management of PABX machine and timely submission of PABX reports
• Provide administration support to senior technical advisors
• Ensure accurate maintenance of log in records for all CHS staff and visitors in the office at any one time
• Ensure proper maintenance of the kitchen and its supplies
• Ensure organisation and cleanliness of the office
• Any other duty that may be assigned by the supervisor.

Qualifications and Skills Required

• Bachelor’s Degree
• Proficiency in MS Office tools and office automation solutions
• Experience on PABX in a busy organisation
• Certificate in secretarial duties or front office operations is an added advantage
• Good oral and written communication skills (English and Swahili)
•  A proven ability to work in a team.