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  • Posted: Sep 17, 2020
    Deadline: Sep 23, 2020
  • Centre for Health Solutions - Kenya (CHS) is a local, not-for-profit organisation. We understand the local context, make use of local expertise and strategic partnerships to ensure we implement evidence-informed solutions and interventions to address existing and emerging public health concerns.
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    Grants & Finance Officer

    Ref No: CHS/HR/SP/GFO/01/202

    Centre for Health Solutions – Kenya (CHS) is currently sourcing for a high calibre, self-motivated and dynamic individual to fill the position of Grants and Finance Officer for the Siaya office.

    Job Summary

    Reporting to the Senior Finance Officer, the Grants and Finance Officer will be responsible for supporting program implementation by ensuring project/ grant expenditures comply with the applicable donor rules, regulations as well as CHS policy. The holder of this position is expected to support the management of project advances specifically sub grantee and staff advances in addition to supporting the whole cascade of sub agreement management cycle.

    Key Responsibilities

    • Maintaining an updated filing system and ensuring posting of financial transactions
    • Maintaining a proper system of advances to employees according to CHS policy
    • Support project and organisational audits/ reviews by availing required documentation and information
    • Support sub grantees during preparation for external project audits by ensuring document adequacy and their readiness
    • Coordinate the development of sub awards, amendments and modifications in liaison with the Grants Manager and the Program Management team
    • Verifying project expenses of the sub grantee to ensure accurate financial reporting and compliance with CHS and donor requirements
    • Maintain, update and submit a quarterly pipeline report for the sub awardees
    • Support sub grantees to comply with relevant local laws in the course of project implementation and training the sub grantees to understand the terms and conditions of the sub grant
    • Assist and support sub grantees on successful close out procedures as per donor requirements and CHS policy
    • Any other duty as assigned by the supervisor

    Qualifications and Skills Required

    1. A Bachelor’s degree in Business Administration, Finance, Accounting or its equivalent
    2. A professional qualification, such as CPA or ACCA will be an added advantage
    3. Computer literate and working experience in NAVISION accounting packages
    4. Familiarity with the local and International accounting standards
    5. 3 years’ relevant experience in sub award, grants management and reporting within the NGO sector
    6. Experience in working with County Health structures and USG health funded programs
    7. Good oral and written communication skills (English and Swahili)
    8. Demonstrated ability to work as a team player
    9. A good understanding of budgeting, financial accountability and financial reporting and general numeracy.

    go to method of application »

    Assistant Administration Officer/Receptionist (Nairobi)

    Ref No: CHS/HR/SLOE/AAO/001/2020

    Centre for Health Solutions – Kenya (CHS) is currently sourcing for a high calibre, self-motivated and dynamic individual to fill the position of Assistant Administration Officer/Receptionist in the Nairobi office.

    Job Summary

    Reporting to the Operations Manager, the Assistant Administration Officer/Receptionist will ensure management of the front office and assist in all general administrative functions.

    Key Responsibilities

    • Provide administrative and logistical support to the office and program sections
    • Ensure superior customer care to all clients
    • Ensure prompt and efficient initiation and reception of calls including identifying the caller’s requirements and referencing appropriately
    • Ensure organisation of the reception
    • Ensure continuous update and maintenance of the office extension list
    • Ensure ordering and maintenance of office supplies and stock movement forms
    • Ensure accurate maintenance of boardroom calendars and provision of meeting logistics
    • Ensure timely processing of requests for the installation, transfer, repair and disconnection of system telephones in liaison with ICT officer
    • Ensure proper management of PABX machine and timely submission of PABX reports
    • Provide administration support to senior technical advisors
    • Ensure accurate maintenance of log in records for all CHS staff and visitors in the office at any one time
    • Ensure proper maintenance of the kitchen and its supplies
    • Ensure organisation and cleanliness of the office
    • Any other duty that may be assigned by the supervisor.

    Qualifications and Skills Required

    • Bachelor’s Degree
    • Proficiency in MS Office tools and office automation solutions
    • Experience on PABX in a busy organisation
    • Certificate in secretarial duties or front office operations is an added advantage
    • Good oral and written communication skills (English and Swahili)
    •  A proven ability to work in a team.

    Method of Application

    Interested applicants are invited to email their applications and detailed CV with contact details of three referees to [email protected] clearly indicating the subject title as Grants & Finance Officer: CHS/HR/SP/GFO/01/2020 0r  Assistant Administration Officer/Receptionist:CHS/HR/SLOE/AAO/001/2020 by 5:00PM Wednesday, September 23, 2020.

    Centre for Health Solutions-Kenya is an Equal Opportunity Employer.  Only shortlisted candidates will be contacted for interviews. Canvassing will lead to automatic disqualification

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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