Assistant Finance and Administration Officer at African Gender and Media Initiative Trust

GEM seeks to recruit an Assistant finance and administration officer. The assistant finance and administration officer will work under the supervision of the Finance and administration officer to develop project budget, support office and administration and procurement.

Reporting to: Finance and Administration Officer

Key Duties and responsibilities

1. Providing support to the finance department
2. Processing work orders, supplier invoices, purchase orders, expenses claim, account payments, and payroll.
3. Assisting the financial management team with credit control processes, budget planning, and expense analysis.
4. Maintaining a digital record of all financial transactions, documents, and supplier information.
5. Performing basic office tasks, such as filing, data entry, answering phones, processing the mail, etc.
6. Maintaining an organized and comfortable office environment, ordering office supplies, and updating inventory.
7. Managing changes of staff members' financial information if needed.
8. Compiling financial data to prepare monthly revenue reports and ensuring that client accounts are accurate and up to date.
9. Assisting with audits, fact checks, and resolving discrepancies
10. Ensuring financial records are maintained in compliance with accepted policies and procedures
11. Carry out bank reconciliation
12. Processing staff field advances and travel imprests
13. Ensuring statutory payments (NSSF, NHIF and withholding tax) are paid in an accurate and timely manner
14. Maintenance of the fixed assets register
15. Performing some human resources functions
16. Support project logistics and planning

Knowledge

1. Must have knowledge in basic accounting principles
2. Must have knowledge in basic accounting principles
3. Must have proficiency with computers and software, such as MS Excel or QuickBooks

Skills

1. Excellent analytical skills and financial prowess.
2. Good organizational and time-management skills.
3. Strong team player with solid communication skills. • Exceptional attention to detail.

Qualifications, skills and Experience

1. A bachelor's degree in finance, business administration, or a similar field.
2. A minimum of 1 years’ experience working as a financial admin assistant.
3. Working knowledge of accounting software, such as QuickBooks and NetSuite.
4. Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind.
5. High levels of integrity and ability to handle confidential information.
6. Exceptional time management and verbal and written communication skills.
7. Familiarity with basic accounting principles.
8. Professional manner and a strong ethical code.
9. Ability to multitask and remain motivated and positive.
10. Commitment to working efficiently and accurately.