Assistant Finance Manager at TUME Middle Africa Consulting Limited

GENERAL JOB DESCRIPTION

The positions key responsibilities are:

• Process financial transactions related to grants such as staff and farmer payments. Ensure complete, accurate and timely accounting for both the business and grant providers.
• Collaborate with other stakeholders to write and develop budgets for grant proposals. Align the budgets with the specific funding guidelines and restrictions. Track the status of each proposal.
• Monitor grant milestones and ensure all financial activities related to the grant comply with the donor’s regulations. Track and document expenses to ensure they are allowable and appropriately allocated.
• Maintain timeliness, accuracy and adequacy of financial and management reporting provided to the management, grant organizations and other stakeholders.
• Administer all associated aspects of this office and function including hospitality and housekeeping.

SPECIFIC JOB RESPONSIBILITIES:

The Assistant Finance Manager is responsible and accountable for the following Core job elements:

• Participate in writing grant funding proposals and keep track of the status of each proposal.
• Prepare field budget, manage its implementation timely and accurately. Prepare regional managements accounts for analysis.
• Support the coordination of the procurement cycle. Ensure procurement of grant related items conform to contract guidelines.
• Compile, generate or execute and reconcile field related payments including farmer transactions and staff payments to ensure accountability.
• Monitor grant tasks to ensure they are accomplished according to planned grant conditions and milestones. Provide required accurate and timely updates and reports to the grant organizations.
• Manage proactively all grant related relationships, activities and requirements.
• Reconcile differences between raw material purchases and deliveries to the factory.
• Support data entry, track and report field databases as directed. Maintain grant-related records, including contracts and change orders.
• Ensure all company assets are insured and following up on claims.
• Facilitate ERP implementation and support to achieve its strategic objective.
• Manage and maintain an efficient office filing system.
• Support all administrative functions to facilitate the smooth running of the field office.

EDUCATIONAL & COLLATERAL REQUREMENTS:

• Bachelor’s degree in finance, Accounting or Business Administration and CPA / ACCA or CFA qualification.
• Six (6) or more years’ experience in corporate finance. Experience working with grants is an added advantage.
• Experience in budgeting and reporting is required.
• Self-starter. Strong analytical and outstanding strategic, interpersonal, problem solving, negotiation, complex accounting, communication and people management skills.
• IT Skills: MS Office particularly excel and PowerPoint, accounting software such as Navision, SAP, QuickBooks, Oracle.