Assistant Manager – Office Equipment & Fire Systems at Kenya Revenue Authority (KRA)

Job Purpose

• The job holder is Responsible for effective management of the Authority’s Facilities & Equipment.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• Management of renovation and maintenance work undertaken by maintenance contractor to ensure equipment are maintained to the required standards.
• Supervise other staff in Works.
• General management of utilities
• Oversee preparation of budget and annual procurement plan for the section.

Operational Responsibilities / Tasks

• Ensure routine inspection, repair/maintenance of Authority’s office equipment. Write and maintain reports of the same.
• Oversee acquisition  and disposal of office equipment
• Participate in bid evaluation and conduct inspection of equipment delivered/installed to KRA.
• Supervise  services provided by third party service providers to ensure that contractual obligations are met
• Supervise deliveries, installation, operations, maintenance and repair of equipment
• Ensure equipment are managed and are regularly inspected to optimize performance
• Ensure conformance with statutory requirements and preparation of specifications.
• Ensure that there is a regular review and evaluation of services provided by third parties and make recommendations on adherence to the SLA’s
• Updating of Asset register
• Coordination of deliveries to site and confirmation compliance to specifications, resolving contract complaints and preparation of certificate for Payment.
• Preparation and updating / maintenance of  Asset tracking Register /Inventory
• Handle of user complaints relating to office equipment.
• Coordinate compilation of user requests for office equipment country-wide and
• Preparation of Annual Procurement Plan

 Job Dimensions:

Financial Responsibility

• Approval of Budgets
• Approval of  expenditure
• Approval of Disposal of obsolete assets
• Review and approval SAP requests

Responsibility for Physical Assets

• Responsible for physical assets assigned by the Authority.
• Provides oversight over physical assets assigned to the section.

Decision Making / Job Influence

• Makes Strategic, Operational decisions.
• Plan the work of subordinates.
• Assign work to subordinates.
• Monitor subordinates work performance.
• Appraise/evaluate subordinates performance.

Working Conditions

• Predominantly works within the office or houses

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• A degree in Engineering or related discipline.

Professional Qualifications / Membership to professional bodies

• Relevant professional registration.

Previous relevant work experience required.

• At least four (4) years work experience with one (1) year at supervisory level.

Functional Skills, Behavioral Competencies/Attributes:

• Analytical skills
• Resilient and results oriented
• Knowledge of Property Law, Council By-Laws etc.
• Team player
• Self-driven
• Leadership skills
• Work under pressure