Assistant Manager, Purchasing & Supply Chain Management at Aga Khan University Hospital

Job Summary

Reporting to the Manager OPEX, Purchasing and Supplies Management Division (PSCMD), the Assistant Manager, Group Purchase & Health Network Purchase Program, will coordinate the purchase of OPEX items, and initiate contracts with major suppliers at agreed prices, terms and conditions. S/he will maintain steady supplies for most items and any other group purchase-related activities as assigned by the Manager and/or Director, PSCMD and Senior Leadership Team.

Responsibilities

• Source, select and negotiate for the best purchase package in terms of quality, prices, terms of services, deliveries and services with the suppliers.
• Negotiate for best discounts on trade prices for all stock and non-stock items while ensuring products of best quality and standards as per the regulatory requirements.
• Approve purchase orders in accordance with Purchasing and Supply Management Division policies and procedures.
• Assist in managing and following up local, regional and import purchases in case of delays or stock-outs.
• Meet with staff and vendors to discuss issues arising and maintain smooth relationships between the two groups.
• Source for new suppliers for better quality products and better prices.
• Interview vendors and visit suppliers’ plants and distribution centres to examine and learn about products, services, and prices.
• Evaluate suppliers based on price, quality and delivery time.
• Evaluate and monitor contracts to ensure that vendors and suppliers comply with the terms and conditions of the contract and determine need for changes.
• Attend meetings, CMCs and conferences to learn about new industry trends and make contacts with suppliers.
• Identify high-value and fast-moving product lines, negotiate prices and draw contracts for fixed period with the most suitable distributor.
• Monitor and coordinate with suppliers to ensure on-time delivery.

Qualification

• Bachelor’s Degree in Business or procurement-related field.
• CIPS, CILT or KISM Higher Diploma will give added advantage.
• Minimum of 5 years work experience in the field of supply chain management in healthcare institutions.
• KISM membership and KISM licence are mandatory requirements.
• Demonstrable experience in inventory systems.
• Self-starter with the ability to work independently.
• Enthusiastic team player, comfortable working in a team-based environment.
• Commendable negotiation skills and conflict resolution skills.
• Good analytical, documentation and organizational skills.
• Excellent interpersonal and communication skills.
• Unquestionable integrity and ability to maintain confidentiality.
• Professional attitude and strong work ethic with attention to details and timeliness.

Closing Date : 16/10/202