Assistant Manager, Supply Chain Management at Kenya Industrial Property Institute

KIPI/ADM/HR/SCM/2023/8

Duties and Responsibilities

• Reporting to the Managing Director, the Assistant Manager will be responsible for provision of procurement services to the Institute including:
• Monitoring all risks related to procurement and ensuring that appropriate controls are implemented to mitigate and eliminate the risks;
• Serving as Secretary to the Tender Evaluation Committee;
• Organizing and managing procurement function and interpreting procurement policies;
• Advising on procurement procedures and ensuring procurement processes are adhered to;
• Operationalizing and implementing all procurement laws, regulations and guidelines;
• Preparing of periodic procurement reports;
• Undertaking pre-qualification of suppliers;
• Preparing annual procurement plan;
• Supervising staff in the Section;
• Coordinating the processing of tender documents and submitting to the relevant Committees for evaluation;
• Implementing procurement decisions;
• Developing an effective stores management system;
• Managing contracts to ensure timely renewals;
• Preparing and processing of procurement requests for quotations and tenders;
• Formulating and implementing systems for security and safe custody of the Institute’s assets;
• Managing and advising on asset disposal as and when required;
• Processing timely payment of suppliers of goods and services;
• Managing performance targets; and
• Any other duty that may be assigned.

Requirements for Appointment

• A Master’s Degree in Purchasing and Supplies Management or equivalent qualification from a recognised University;
• Bachelor’s Degree in Purchasing and Supplies Management or equivalent qualification from a recognised institution;
• A Diploma in Purchasing and Supplies Management or equivalent qualification from a recognised institution;
• Satisfactorily served as Senior Supplies Chain Management Officer in the Institute or a comparable position with similar responsibilities for a minimum period of three (3) years;
• Membership to Kenya Institute of Supplies Management;
• A management and leadership course lasting not less than four (4) weeks;
• Good interpersonal and communication skills;
• A high degree of integrity and responsibility; 
• Computer competency; and
• Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010.