Assistant Office Administrator III at Kenya Institute of Mass Communication

 REF NNO: KIMC/AOA/5/05/2025 

Job Description 

• This is the entry and training grade for this cadre. An officer at this level will work under  the guidance of a senior officer. 

Duties and responsibilities will entail: 

• Taking oral dictation; 
• Word and data processing; 
• Managing e-office; 
• Handling telephone calls and appointments; 
• Ensuring security of office records, documents and equipment; 
• Maintaining an up to date filing system in the office; 
• Operating office equipment; 
• Managing office protocol; 
• Managing office petty cash; and 
• Handling telephone calls and appointments. 

Person Specifications 

For appointment to this grade, a candidate must have: 

• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or equivalent qualification from a recognized institution; 

OR 

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects: 
  • Typewriting III (Minimum 50 w.p.m.)/Computerized Document Processing III; 
  • Shorthand II (80 w.p.m); 
  • Business English II/ Communications 1; 
  • Secretarial Duties II; 
  • Commerce II; 
  • Office Management III/Office Administration and Management III; 
• Certificate in computer application skills 

Terms of Service 

• The successful candidate will be on Permanent and Pensionable terms of service.  - Kshs. 48,935/= per Minimum basic salary for this position will range from Kshs. 36,444  month exclusive of allowances.