Assistant Operations Manager at Wells Oil Limited

Wells Oil Ltd is a company based in Western Kenya Region (HQ in Kisumu) majorly involved in the distribution and retail of petroleum, lubricants and LPG.

We seek to recruit a hands-on and result-oriented individual for the Assistant Operations Manager position to support the Operations Manager.

Duties:

Procurement

• Negotiating with external suppliers for better prices.
• Prepare purchase budgets, source for spares and Supervise daily purchase of goods and services.
• Report on purchases, track and report key functional costs to reduce expenses and improve effectiveness.
• Monitor company purchases, deliveries and spending to determine if goods are defective or not meeting performance demands specifically for logistics and ICT dept.
• Oversee monthly stock take exercises for logistics dept and occasionally for IT dept.

Supply chain

• Ordering of white goods through the KPC Open tender system.
• Following up on purchases through the KPC Open tender system.
• Following up of invoices, allocations, adjustment of stock entitlement and other related documents from supplier.
• Working closely with the Clearing agent to ensure that taxes and paid in good time to avoid penalties.
• Filling of purchase documents and sending daily updates on KPC purchases.
• Monitoring of stocks at KPC

Marketing

• Review weekly field reports pegged on approved itinerary, evaluate sales projections and offer recommendations.
• Evaluate/appraise and motivate SMEs in liaison with the HR dept.
• Establish and review sales and marketing goals/targets based on past performance and market forecasts (annually and on need basis).
• Track all marketing and sales data measure and create comprehensive monthly reports for presentation to management.
• Manage communication, updates and complaints mechanism from customers in liaison with the CRO(s), and SMEs and provide necessary support.

Business Development and Strategy

• Facilitate implementation of marketing strategies for the company in line with company strategic goals.
• Build strategic relationships and partner with key industry players, agencies and suppliers

Brand positioning, promotions and research

• Planning and presenting concepts on promotional campaigns at least quarterly.
• Lead the execution of marketing promotions and campaigns from start to finish, measure and report on the performance of marketing campaigns and assess against goals
• Carry out market share surveys semiannually in liaison with team to analyze growth trend and impact of competition for decision making.

Required Qualifications and Attributes:

• Bachelor’s degree in procurement and supply chain management / procurement and logistics management or business management.
• At least 3 years’ proven experience in operations management.
• Highly Organized, Excellent Planning and Organization Skills, Good time manager, Excellent Communication Skills-both written and verbal, Leadership Skills, Good negotiator, Team player; Strong Problem-Solving Skills; Analytical and Attention to Detail; Result oriented, Reporting Skills.