Assistant Project Officer, JOSP Somalia at United Nations Environment Programme (UNEP)

Duties and Responsibilities

Programme and Project Coordination Support

• Support coordination and implementation of UNEP activities across the Somalia Country Programme, including RESTORE, Maareynta, and other ongoing and emerging initiatives, in line with approved workplans.
• Maintain programme‑level schedules, action trackers, and contact databases covering multiple projects and partners, ensuring that deliverables are tracked and updated.
• Liaise with consortium partners, implementing partners, and Somali government counterparts to facilitate information exchange, alignment of activities, and follow‑up on agreed actions.
• Provide logistical and documentation support for field missions, technical meetings, and cross‑project coordination activities.

Support to Project Development and Resource Mobilisation

• Support the preparation of concept notes, project ideas, and briefing materials for new and pipeline initiatives under the Somalia Country Programme.
• Contribute to background research, drafting, and compilation of inputs for funding proposals, expressions of interest, and donor engagement materials.
• Assist in tracking project development processes, including approvals, timelines, and coordination with internal UNEP units and partners.

Communications, Knowledge Management, and Visibility

• Draft and edit communications content (event summaries, human-interest stories, newsletters, web content, and social media materials) showcasing UNEP’s Somalia Country Programme, including JOSP-related activities.
• Prepare presentations, visual materials, and briefing slides for donor meetings, programme reviews, and coordination forums.
• Support adherence to UNEP and donor visibility and branding requirements and maintain a programme-level archive of communications and media materials.
• Draft talking points and key messages for project events and briefings.

Meetings, Workshops, and Event Support

• Support the organisation of meetings, workshops, and trainings at programme and project levels, including logistical arrangements, agendas, participant lists, and documentation.
• Draft meeting minutes, summaries, and action points, and track follow‑up actions across programme workstreams.
• Support UNEP participation in consortium, government, and donor coordination meetings related to JOSP and the broader Somalia portfolio.

Reporting, Documentation, and Administrative Support

• Contribute inputs to internal progress updates, donor reports, and programme reporting across the Somalia Country Programme.
• Maintain organised electronic and physical files, ensuring proper archiving of contracts, reports, correspondence, and knowledge products.
• Support basic data compilation, qualitative analysis, and documentation needed for reporting and programme learning.
• Maintain shared folders and digital repositories for reports, communications outputs, and knowledge products.

Qualifications/special skills

• A bachelor's degree in international development, environmental studies, social sciences or equivalent academic qualifications.
• A minimum of 2 years of experience supporting environmental, development, or humanitarian projects is required Experience in project coordination, communications, events, or administrative support within international organizations or NGOs; is required.
• Proven writing and editing skills for reports and communication outputs and excellent facilitation skills ;is desired Experience in working with multi-disciplinary teams, including local and expatriate technical experts is required;
• Experience working in or with Somalia or similar fragile contexts is desired.

Deadline : Jun 5, 2026