Assistant Registrar, Graduate Studies at Mount Kenya University

Qualification

• Must have a Bachelor's Degree from a recognized University in a relevant field.
• Must have at least three (3) years’ experience in Grade 9 or at a comparable position.
• Must be Computer Literate and highly proficient in ms-word, excel, SPSS and other computer statistical analysis software.
• Must have good analytical, report writing and report presentation skills with adequate proficiency in data visualization techniques.

Key responsibilities also include

• Providing customer service and necessary support to postgraduate students, supervisors and other stakeholders.
• Serving as a link to communication between the students, school and the College of Graduate Studies & Research.
• Maintaining and regularly update files for postgraduate students.
• Overseeing postgraduate student requests for supervision, seminars, ethical review, publications, introduction letters and relevant documents to ensure accuracy, completeness, and compliance with requirements.
• Scheduling postgraduate training meetings and seminar presentations
• Providing individual student weekly and monthly progress reports to the board of graduate studies
• Preparing a list of students who successfully complete each semester
• Presenting a weekly student reports during the postgraduate students’ academic progression monitoring committee meetings.
• Serving as a secretariat during students’ seminar presentations and board of examiners meetings.
• Preparing payment claims for postgraduate supervisors and examiners.
• Developing and maintaining a schedule of activities for the respective schools each semester
• Maintaining a record of all hard-cover bound thesis/project copies
• Ensuring submitted thesis are submitted to the library
• Coordinating postgraduate capacity building for students and supervisors
• Any other duties assigned.

Requirements

• Proven record in academic, student service or administrative roles.
• Understanding of technology applications related to records and data management processes.
• Experience with Excel and other Microsoft Office applications essential
• Attention to detail
• Excellent oral, interpersonal, and written skills.
• Problem-solving capability.
• Capacity for prioritizing conflicting demands.
• Ability to gather facts and to analyze situations objectively, and accurately and in an organized fashion.
• Solid critical thinking skills to understand student and staff issues.
• Attentive to deadlines.
• Positive attitude and ability to plan and adapt to change.
• Ability to collaborate effectively with various departments and cross-functional teams.