Vacancies at Mount Kenya University

Qualification

Education, Skills and Experience

Must Have;

• A PhD Degree in a relevant field.
• Must have at least three (3) years’ experience in Grade 12 or at a comparable position.
• Must be Computer Literate and Highly proficient in Ms-Word, Excel, SPSS and other Computer Statistical Analysis Software.
• Must have good analytical, report writing and report presentation skills with adequate proficiency in data visualization techniques.

Key responsibilities also include

Job Description

• In consultation with the Director, prepare the Directorate of Graduate Studies schedule of activities
• Oversee maintenance, filing and updating of postgraduate students\ files in the office.
• Oversee planning and organization of oral presentations, seminars, workshops and conferences for the Directorate of Graduate Studies
• Receive and compile lists of supervisors, proposal reviewers and examiners.
• Maintain and updated register of all postgraduate students in the Directorate of Graduate Studies including and not limited to year of admission, progress and status at all ties
• Receive and compile progress reports for each student including ensuring timely submission of the same
• Liaise with relevant schools and campuses coordinators on matters related to coordination of postgraduate training
• Ensure timely preparation of content to be uploaded on the Directorate of Graduate Studies website
• Coordinate activities of assistant registrars in the Directorate of Graduate Studies
• Serve as secretary to the Board of Postgraduate Studies and Boards of Examiners meetings.
• Prepare the agenda and agenda documents for meetings of Boards of Examiners meetings.
• Prepare payment claims for examiners and Supervisors
• Perform any other duty that may be assigned to you from time to time by the Director, Graduate Studies

Requirements

Desirable Skills:

• Excellent interpersonal and relationship-building skills, with the ability to connect and communicate effectively with a diverse range of individuals.
• Exceptional written and verbal communication skills, with the ability to craft engaging and compelling content for various communication channels, including newsletters, bulletins, emails, and social media platforms.
• Strong organizational and problem-solving skills, with the ability to develop and implement strategic plans and policy documents.
• Ability to work collaboratively and build relationships with colleagues across various departments and levels of the university.
• Demonstrated creativity and innovation in developing new initiatives and programs relevant to postgraduate training.
• Understanding of technology applications related to records and data management processes.

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Qualification

Education, Skills and Experience

Must have:

• Master’s Degree in a relevant area
• 3 years’ experience as a Senior Secretary in MKU or in a comparable position.
• Proficiency in IT applications and;
• Shorthand III – 100 w.p.m.
• Typewriting III – 50 w.p.m.
• Business English III
• Office Management III
• Secretarial Duties II
• Office Practice II
• Commerce II /Accounting.

OR

• Bachelor’s Degree in a relevant area of specialization
• 5 years’ experience as a Senior Secretary or comparable position.
• Proficiency in IT applications and;
• Shorthand III – 100 w.p.m.
• Typewriting III – 50 w.p.m.
• Business English III o Office Management III
• Secretarial Duties II o Office Practice II
• Commerce II /Accounting

Key responsibilities also include

Reporting to: Principal, Student Welfare and Alumni Affairs

Duties and responsibilities:

• Prepares and books all meetings for the officer to whom assigned
• Operates and manages office float for the office to whom assigned
• Orders and controls office stationery for the office.
• Manages, administers and coordinates all in-coming and outgoing mails/correspondence.
• Books appointments/updates and maintains the Diary for the officer to whom assigned
• Public relations/Front desk operation for the officer to whom assigned
• Filling/Retrieval and maintaining of records for the office.
• Act as Secretariat to some meetings
• Supervise staff under him/her.
• Any other duties as may be assigned/directed by the immediate supervisor

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Qualification

• Must have a Bachelor's Degree from a recognized University in a relevant field.
• Must have at least three (3) years’ experience in Grade 9 or at a comparable position.
• Must be Computer Literate and highly proficient in ms-word, excel, SPSS and other computer statistical analysis software.
• Must have good analytical, report writing and report presentation skills with adequate proficiency in data visualization techniques.

Key responsibilities also include

• Providing customer service and necessary support to postgraduate students, supervisors and other stakeholders.
• Serving as a link to communication between the students, school and the College of Graduate Studies & Research.
• Maintaining and regularly update files for postgraduate students.
• Overseeing postgraduate student requests for supervision, seminars, ethical review, publications, introduction letters and relevant documents to ensure accuracy, completeness, and compliance with requirements.
• Scheduling postgraduate training meetings and seminar presentations
• Providing individual student weekly and monthly progress reports to the board of graduate studies
• Preparing a list of students who successfully complete each semester
• Presenting a weekly student reports during the postgraduate students’ academic progression monitoring committee meetings.
• Serving as a secretariat during students’ seminar presentations and board of examiners meetings.
• Preparing payment claims for postgraduate supervisors and examiners.
• Developing and maintaining a schedule of activities for the respective schools each semester
• Maintaining a record of all hard-cover bound thesis/project copies
• Ensuring submitted thesis are submitted to the library
• Coordinating postgraduate capacity building for students and supervisors
• Any other duties assigned.

Requirements

• Proven record in academic, student service or administrative roles.
• Understanding of technology applications related to records and data management processes.
• Experience with Excel and other Microsoft Office applications essential
• Attention to detail
• Excellent oral, interpersonal, and written skills.
• Problem-solving capability.
• Capacity for prioritizing conflicting demands.
• Ability to gather facts and to analyze situations objectively, and accurately and in an organized fashion.
• Solid critical thinking skills to understand student and staff issues.
• Attentive to deadlines.
• Positive attitude and ability to plan and adapt to change.
• Ability to collaborate effectively with various departments and cross-functional teams.