Executive Secretary at Mount Kenya University

Qualification

Education, Skills and Experience

Must have:

• Master’s Degree in a relevant area
• 3 years’ experience as a Senior Secretary in MKU or in a comparable position.
• Proficiency in IT applications and;
• Shorthand III – 100 w.p.m.
• Typewriting III – 50 w.p.m.
• Business English III
• Office Management III
• Secretarial Duties II
• Office Practice II
• Commerce II /Accounting.

OR

• Bachelor’s Degree in a relevant area of specialization
• 5 years’ experience as a Senior Secretary or comparable position.
• Proficiency in IT applications and;
• Shorthand III – 100 w.p.m.
• Typewriting III – 50 w.p.m.
• Business English III o Office Management III
• Secretarial Duties II o Office Practice II
• Commerce II /Accounting

Key responsibilities also include

Reporting to: Principal, Student Welfare and Alumni Affairs

Duties and responsibilities:

• Prepares and books all meetings for the officer to whom assigned
• Operates and manages office float for the office to whom assigned
• Orders and controls office stationery for the office.
• Manages, administers and coordinates all in-coming and outgoing mails/correspondence.
• Books appointments/updates and maintains the Diary for the officer to whom assigned
• Public relations/Front desk operation for the officer to whom assigned
• Filling/Retrieval and maintaining of records for the office.
• Act as Secretariat to some meetings
• Supervise staff under him/her.
• Any other duties as may be assigned/directed by the immediate supervisor