Assistant Registrar – Operations Office at Amref International University (AMIU)

MAIN PURPOSE OF JOB

Amref International University seeks a qualified Assistant Registrar to provide a support to the office of the COO, assist with budget and project management, and coordinate internal and external communications. The incumbent will provide consultation on administration issues with associated departments and facilitate interdepartmental coordination of University’s day-to-day operations.

PRINCIPAL RESPONSIBILITIES

•  Manage all communication, including coordinating calendars, emails, phone calls and meetings as needed, maintaining confidentiality as appropriate as the first point of contact.
•  Research, prioritize, and follow up on issues and concerns, as assigned assisting in determining an appropriate course of action, referral, or response.
•  Maintain high-level understanding of interdepartmental processes to facilitate appropriate communication and relationship building.
•  Prepare meeting materials and reports including research, data collection, preparation, and assembly of materials.
•  Prepare weekly briefs for key department strategies
•  Coordinate budget activity through tracking, reconciling and processing: payment requests, reimbursement claims and budget reports.
•  Organize internal and external meetings and events including logistical and substantive preparation.
•  Provide project management support for complex planning and execution initiatives follow through on projects to successful completion, often with deadline pressures.
•  Promote the University’s programs and events to increase enrolment and public awareness
•  Perform other tasks as may be necessary

Qualifications Education/Certifications:

•  Relevant Master’s degree in Business Administration or any other relevant qualification from a recognised University

Required Knowledge/Experience

•  7 years relevant experience as an Administrator role in a University setting or equivalent; in a large organisation.
•  Exposure to a multidiscipline and multicultural environment
•  Demonstrated ability to work collaboratively with diverse groups of people

Skills/Abilities:

•  Project management skills
•  Strong technical aptitude.
•  Excellent customer service skills.
•  Highest level of discretion, integrity and confidentiality.
•  Excellent written and oral communication; strong report writing and minute taking skills.
•  Ability to manage multiple priorities for multiple stakeholders.
•  Strong problem solving and decision-making skills Flexible and adaptive.
•  Team player with interpersonal skills; collaborative and relationship-building skills
•  Meticulous attention to detail with excellent planning, organisation and Time management skills
•  Demonstrates critical thinking,
•  Being a self-starter with the ability to take initiative
•  Excellent Microsoft Office and Google Suite skills