Assistant Secretary at Starehe Girls' Centre And School

Ref: SGC/AS/05/2022 - ASSISTANT SECRETARY

A school assistant secretary answers the office phone and transfers calls as necessary, assists in maintaining student records, welcomes school visitors, and handles any day-to-day needs required by the school.

Roles & Responsibilities:

• Answer telephone and addresses caller questions and concerns.
• Transfers calls to proper individual and/or department as needed.
• Assists in sending student reports, school brochures, and other necessary forms.
• Welcomes visitors to the school and provides directions around the building as needed.
• Types up and contributes to school bulletin or newsletter.
• Assists in designing and drawing up promotional and informational materials for parents.
• Maintains records of student absences.
• Sorts and distributes mail delivered to school office.
• Contacts parents in the event of student illness or behavioral issues.
• Assists in maintaining student records and files.
• Uses computer database or filing system to update records as necessary.
• Assists in managing and updating the school calendar.
• Any other duties allocated by her supervisors.

Minimum Educational Qualifications and Professional Experience

• Diploma in Secretarial / Business Management.
• KCSE grade C- ( Minus) and above.
• Computer literate with good knowledge of Microsoft office suite
• Previous work experience in an office / school setting is required.

Required Knowledge, Skills and Abilities

• Demonstrates strong interpersonal skills.
• Maintains professional and friendly demeanor.
• Possesses excellent organizational skills.
• Is capable of managing time efficiently.
• Demonstrate ability to multi-task effectively.
• Possesses excellent telephone etiquette.
• Communicates clearly and effectively.
• Is capable of handling confidential student records in a responsible fashion.
• Demonstrates familiarity with basic office equipment such as multi-line phones and scanners.