Associate Human Resource Officer at Refugee Consortium of Kenya

JOB PURPOSE:

• Under supervision, performs a variety of professional activities in support of Human resources, procurement and office administration.

KEY RESPONSIBILITIES:

• Assist in the recruitment process by posting job vacancies, screening resumes, scheduling interviews as approved by the Human Resource Manager.
• Coordinating candidate communication on interviews with the guidance of the HR Manager.
• Support the onboarding process for new hires, including preparing documentation, conducting orientations, and ensuring compliance with legal and organizational requirements.
• Assist in benefits administration tasks such as enrolment, changes, and inquiries, ensuring timely communication with employees and external providers.
• Support Human Resources initiatives and projects, including employee engagement activities, performance management processes, and training and development programs.
• Assist in the administration of Human Resources related documentation, including employment contracts, policies, and procedures manuals.
• Assist in maintaining a backup filing system for all the personnel records.
• Assist in updating the HR information in the ERP system by onboarding and terminating staff.
• Assist in managing the front office and respond to external customers queries as a reliever when the Administration assistant is away.
• Ensure that inventory is received back when a staff member leaves the program.
• Ensure that any missing, lost, or stolen assets are tracked and reported to the Country Director.
• Addressing employees’ queries regarding office management issues (e.g. stationery);
• Tracking the utilization of office consumables, and order consumables when needed;
• Assist in dispatching of cheques and filing of Human Resource documents as directed.
• Assist in raising and surrender imprest on the system for activities related to the Organization Development Program.
• Assist in coordination of office events related to staff welfare, teambuilding and debriefing.
• Assist in the coordination of board meeting logistics.
• Alternate with the administrative assistant in taking and typing of minutes during staff and ISD meetings.
• To be handed over petty cash and request for reimbursements in the absence of the admin assistant.
• Any other duties that may be delegated to you by your supervisor.

Qualifications & Experience

• Business administration with a Diploma in Human Resources Management.
• Member of the Institute of Human Resource Management of Kenya with a valid Practicing Certificate.
• At least 2 years’ experience with a similar size organization in industry, or from practice.
• Attention to detail, anticipation, and follow-up of the job function.
• Possesses strong organizational and problem-solving skills.
• Knowledge of computer systems and their applications such as Word, Excel and Outlook.
• Knowledge on the Employment Act
• Knowledge and experience in use of Microsoft office.
• Knowledge in use of ERP system is an added advantage
• Very good spoken and written English

Working Conditions

• The job is complex, sensitive and stressful. Work required willingness to work a flexible schedule and travel. Work may require frequent travels to the areas of project implementation including Kakuma, Dadaab and Garissa.

Behavioural Competencies:

Behaviour Competencies:

• Working knowledge of and experience in local labour and employment laws and legal resources;
• Excellent oral and written communication skills;
• Strong writing and presentation skills with ability to communicate well within and across diverse groups
• Team player with good interpersonal skills;
• Strong business awareness and good analytical skills;
• Ability to make key decisions and solve problems;
• Excellent organization and time management skills;
• Good documentation and report writing skill
• Self-driven and able to work under minimum supervision.
• Proactive and able to work on their own initiative
• Able to multi task
• Show the desire for new and challenging tasks.
• Flexible and highly professional
• Honest and reliable
• Confidentiality is a must
• Integrity within a professional environment;
• Attention to detail

Key Aspects to be Evaluated:

• Well organized and accessible personnel documents
• Updated HR system
• Timely recruitment processes
• Timely feedback
• Support accorded to the program and staff