Bid Manager at GardaWorld

Job Summary

The Bid Manager is responsible for administering bids in response to request for proposals and ensuring continuous improvement on the quality and success of KK/ GardaWorld bids and proposals submitted.

Key Responsibilities

• Administer and manage bids ensuring that all RFP requirements have been addressed as fully as possible and ensure that the company has given itself its best chance of success;
• Continuously seek business opportunities by reading through the newspapers, online medium, government portals and pick out bid adverts related to any service or goods that KK can participate;
• Arrange to purchase bids documents and produce the tendering plan in liaison with the core tendering team;
• Initiate bid kick-off meetings and determine the scope and timeline of new bids;
• Lead and coordinate the preparation of the bid ensuring that other contributors provide information on time to the correct standard answering the client’s needs to ensure that a winning bid response has been given;
• Provide thought leadership and experience of previous opportunities to the team to influence the bid strategy and approach to the customer.
• Review and revise documents prepared by others and coordinate the preparation of those materials in a completed bid document;
• Take responsibility of submitting a completed bid on time, in an organized fashion and within budget . Attend Pre-bid and tender openings;
• Prepare and submit monthly bids status reports for decision making;
• Take ownership and coordination of contracts – maintaining currency of contracts and ensuring that the contracts are used correctly across the business;
• Participate in other sales and marketing functions in a support capacity as required. Support the SSEs in proposal preparation for tier one bids;
• Research on market dynamics, competition and bid responses to continuously improve the quality and success of KK/GardaWorld bids and proposals;
• Develop and Maintain bid material library and automated management system

Principal Outputs Of This Role

• Effective administration of bids and dispatched 24hrs before the time deadline
• Efficient bid response by ensuring full documentation and bids requirements are submitted
• Improved tender presentation
• Efficient bid documentation

Authority

Refer to KK/GardaWorld authority matrix

Accountability

The Bid Manager is accountable to the Senior Manager,CST for the responsibilities stated in this job description. These responsibilities will be monitored and managed through the mid-year and annual performance review and supported through the monitoring of KPIs.

Competencies

• Demonstrate a high degree of sensitivity, confidentiality when dealing with internal and external customers.
• A go-getter, enthusiastic, results oriented with excellent interpersonal, communication and social skills.
• A forward planner with clear focus, well-organized, detail-oriented and able to multi-task
• Have a high sense of accuracy, attention for detail and with strong analytical ability.
• Business acumen, strategic thinker with ability to make sound decisions for the business
• Have good numeracy, problem analysis and reporting skills;
• High moral standing with impeccable integrity; and
• Good market research skills and conversant with the market trends within the industry.

Qualifications & Experience

• Bachelor Degree in Business administration or sales and marketing;
• Minimum five (5) years of work experience in bid or contract management or security marketing
• IT proficiency in Microsoft Word, Excel and PowerPoint;
• Solid proposal management experience and good industry-specific knowledge
• Knowledge of document management methods and an understanding of PPAD(Public Procurement and Asset Disposal) laws act 2015