Bilingual Legal Executive Assistant at African Trade Insurance

Job Description for the Bilingual Legal Executive Assistant

Reporting to the General Counsel, the Bi-lingual Legal Executive Assistant will perform the following functions:

• To provide and carry out a full range of office support work and in particular legal, secretarial and administrative services;
• To assist in managing schedules, appointments and office work for the Legal Department including effective prioritizing and resolving related time conflicts and competing demands;
• To assist in drafting and vetting of legal documents, agreements, treaties and conventions, including but not limited to; operational manuals, memoranda of understanding with partners, corporate shareholder agreements for an on behalf of ATI;
• To assist the Secretariat in the scheduling and management of Board and Shareholders’ Meetings;
• To draft minutes of department meetings and undertake follow-up action(s) as may be required from the meetings;
• To assist in the efficient and timely communication of information with ATI stakeholders including but not limited to Shareholders, Board, External Lawyers, Auditors and Consultants;
• To assist in the preparation and distribution of internal memos and documents to Management and staff;
• To attend to visitors, telephone calls, mail, and their follow-ups as may be necessary for the Legal Department;
• To assist the Legal Department in preparing/creating documents, letters, spreadsheets and Power Point presentations;
• To organize and maintain electronic and paper files for the Legal Department, documents relating to membership and partnerships, Board of Directors Meetings and Shareholders Meetings, legal documents, various company policy documents and case records;
• To prepare and administer for the Department with an effective bring up system on communication, engagements, travel, personnel matters and other related issues within appropriate time before due date;
• To assist in carrying out research on relevant laws, regulation, and legal articles/journals;
• Perform such other duties as may be assigned from time to time.

Qualifications & Skills

• A Degree related to office management plus a certificate/diploma in legal training or any other essential training in secretarial studies or office/case management or business administration, or other relevant qualification.
• At least six (6) years of experience as an Executive Legal Assistant to Senior Management;
• Excellent and perfect written and oral communication skills in English and French and effective time management skills;
• Excellent computer skills including advanced proficiency in Microsoft Office, Word, Excel,
  PowerPoint, Microsoft Project and Outlook
• Undoubted integrity, judgment and tact and ability to maintain strict confidentiality;
• Proven ability to work effectively in a team-oriented and multi-cultural environment;
• Proven ability to be proactive, highly organised and detail-oriented;
• Ability to multi-task, work under pressure and meet urgent deadlines;
• Proven ability to prioritize work and adapt easily by undertaking new assignments;
• Highly effective and proven skills in organizing, prioritizing, scheduling, planning and coordinating work and
• other related activities internally and externally;
• Ability to take instructions and work independently under limited supervision;
• Used to work in a performance driven working environment