Board Secretary/ Administrative Review Board at The Public Procurement Regulatory Authority (PPRA)

Job Responsibilities

Responsibility

• Facilitate the access of Administrative Review Board services in all regions of the Republic of Kenya;
• Direct the public procurement and asset disposal administrative review appeal process and tendering dispute resolution system;
• Oversee the operations of the Review Board Secretariat;
• Facilitate the development of the Review Board’s rules and procedures;
• Oversee the registration of appeals and cases lodged by persons who claim to be aggrieved by decisions of procuring entities in tendering proceedings;
• Facilitate the hearing and determination of requests for review in open forums;
• Articulate on all matters pending before the Review Board;
• Suspend procurement and asset disposal proceedings that are subject before the Review Board;
• Spearhead receiving of attendance confirmations from the concerned parties – to project and make administrative requirements for review sessions
• Coordinate the holding of full Review Board meetings through preparation of Board papers and invitations;
• Lead the administration, organization and control of staff of the Review Board Secretariat;
• Coordinate the preparation and submission of annual financial estimates of revenue and expenditure of the Review Board;
• Coordinate the preparation and submission of annual Review Board Performance reports to the Cabinet Secretary responsible for finance.;
• Coordinate application of ICT initiatives, including development and management of case management system integrated with the national e-procurement system;
• Sign off and certify all orders of the Review Board as prima facie evidence before courts;
• Coordinate the analyses and conduct of legal research in requests for review for consideration by Review Board hearing panels;
• Facilitate the development and publishing of case digests and law reports for public procurement and asset disposal jurisprudence;
• Coordinate defense of Board rulings in Judicial Review Cases including court appearance for evidence in liaison with Office of the Office of the Attorney-General;
• Spearhead the provision of administrative and secretariat services to the Public Procurement Administrative Review Board for efficient and effective public procurement and asset disposal tender appeals system.
• Coordinate the development and implementation of effective and strategic relationships with other law enforcement organs.
• Coordinate the development of reports and all documentation sent to the Review Board members and parties to requests for review
• Oversee the preparation of regular Review Board performance reports to the Cabinet Secretary, The National
• Steer the undertaking of quality procurement and legal research on public procurement & asset disposal issues for enhanced service delivery;
• Advise and update the Director General on the implementation of administrative review proceedings and submits departmental reports.
• Provide relevant information from administrative activities to other internal departments and external stakeholders/partners;
• Prepare and implement departmental budgets, procurement and asset disposal plans and work- plans
• Implement Review Board and Regulatory Board resolutions regarding administrative reviews;
• Chairs departmental meetings;
• Nominate staff from the Secretariat to various committees at the Authority;
• Signs off documents of the Secretariat;
• Monitor implementation of contracts regarding the department on behalf of the Authority;
• Appraise staff of the department.
• Provide leadership, maintain discipline, train and appraise staff of the Secretariat
• Oversee development of staff of the Administrative Review Board Secretariat.
• Oversee establishment of performance measures that are designed to evaluate performance against the strategic plan;
• Direct the recording and transcription of review proceedings;
• Facilitate the posting of database of cases reviewed and rulings publishing of the same;
• Drive the corporate brand and image of the Public Procurement Administrative Review Board.
• Direct the preparation and execution of the Review Board’s strategic Goals and corporate plans.
• Oversee the implementation of sound human resource management system within the Review Board Secretariat
• Coordinate the reporting on work done into the reporting structures of the Authority on a monthly, quarterly or annual basis
• Coordinate the development and negotiations for approval of departmental budgets and monitor utilization of budget.
• Oversee the development and implementation organizational work plans and procurement and asset disposal plans.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Masters Degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution;
• Bachelors degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution; and

Professional Qualifications/ Membership to professional bodies

• Professional Diploma in a relevant field or its equivalent qualification from a recognized institution;
• Management Course lasting not less than four (4) weeks from a recognized institution or its equivalent.
• Full member of a procurement professional body and of good standing.

Previous relevant work experience required.

• A minimum period of Ten (10) years relevant work experience, four (4) years of which should have been the level of management.