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  • Posted: Nov 11, 2022
    Deadline: Nov 29, 2022
  • Headquartered in Nairobi, Kenya, icipe was established in 1970, to address this very paradox of insects and accompanying challenges. The Centre’s mission is to use insect science for sustainable development, to ensure food security and improve the overall health of communities in Africa by addressing the interlinked problems of poverty, poor health, lo...
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    Business Support Officer II

    Specific Duties

    Programme Management

    • Works with program staff to monitor and collate programme outputs and outcomes for preparation of institutional documents such as the Results Based Management Framework and reporting.
    • Coordinates data collection and gathering, analysis and management of project documentation.
    • Updates and maintains project records including entering information into the electronic management information systems and follows up on approvals and other issues.
    • Works closely with RSIF programme leaders to support staffing needs for the programme and HR matters.
    • Supports and supervises project assistants within programme and where necessary discharges responsibilities falling under the Project Assistants.

    Proposal Development

    • Participates in the development of concept notes and/or proposal components including completing the relevant documentation on project budget and project work plan.
    • Tracks project proposal development phase activities and progress, liaises with project leader and resource mobilization team, to ensure activities are completed as per set guidelines and timelines.
    • Manages information flow and supports the project leader as requested in various steps of identification of partners and funding opportunities.
    • Supports the programme/ project leaders to undertake due diligence activities related to suitability and capability of programme partners/sub-contractors such as compliance with icipe’s and donor guidelines.

    Project Planning

    • Liaises with the relevant stakeholders to gather inputs for the project work plan and collate the same.
    • Assesses and plans for future procurement needs and works with the Procurement Unit to create detailed procurement plans.
    • Oversees and/or collates procurement inputs and liaises with relevant projects/units to complete the necessary documentation.
    • Solicits for relevant inputs from the Legal and other units for the preparation/ finalization of partner and donor agreements and maintains records.
    • Participates in programme meetings and supports minute-taking and archiving of proceedings


    • Bachelor’s degree in Business Administration or its equivalent.
    • Programme Management Certification
    • At least 5 years’ project/programme management experience
    • The ability to plan effectively and manage risks
    • Stakeholder engagement skills
    • Effective negotiation skills
    • Problem solving skills
    • Proven experience in coordinating projects with partners and stakeholders
    • Experience in development and implementation of projects
    • Advanced technical reporting skills
    • Excellent people management skills in a multicultural setting
    • Experience working in an international organization
    • Finance or Accounting is an added advantage
    • Proficiency in French is an added advantage

    Other Desirable Attributes

    • Expected to make decisions for the activities executed with significant decision-making latitude, subject to Programme/Theme Leader’s directive and guidance.
    • Expected to carry out and supervise the activities of a functional area
    • Supervise Project Assistant
    • Expected to manage RSIF administrative budgets
    • Providing technical input and data to support proposals for resource mobilization.
    • Contributes to internal and external relations with stakeholders in relation to the scope of their 

    Method of Application

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