Business Support Officer II at icipe - African Insect Science for Food and Health

Specific Duties

Programme Management

• Works with program staff to monitor and collate programme outputs and outcomes for preparation of institutional documents such as the Results Based Management Framework and reporting.
• Coordinates data collection and gathering, analysis and management of project documentation.
• Updates and maintains project records including entering information into the electronic management information systems and follows up on approvals and other issues.
• Works closely with RSIF programme leaders to support staffing needs for the programme and HR matters.
• Supports and supervises project assistants within programme and where necessary discharges responsibilities falling under the Project Assistants.

Proposal Development

• Participates in the development of concept notes and/or proposal components including completing the relevant documentation on project budget and project work plan.
• Tracks project proposal development phase activities and progress, liaises with project leader and resource mobilization team, to ensure activities are completed as per set guidelines and timelines.
• Manages information flow and supports the project leader as requested in various steps of identification of partners and funding opportunities.
• Supports the programme/ project leaders to undertake due diligence activities related to suitability and capability of programme partners/sub-contractors such as compliance with icipe’s and donor guidelines.

Project Planning

• Liaises with the relevant stakeholders to gather inputs for the project work plan and collate the same.
• Assesses and plans for future procurement needs and works with the Procurement Unit to create detailed procurement plans.
• Oversees and/or collates procurement inputs and liaises with relevant projects/units to complete the necessary documentation.
• Solicits for relevant inputs from the Legal and other units for the preparation/ finalization of partner and donor agreements and maintains records.
• Participates in programme meetings and supports minute-taking and archiving of proceedings

Requirements/Qualifications

• Bachelor’s degree in Business Administration or its equivalent.
• Programme Management Certification
• At least 5 years’ project/programme management experience
• The ability to plan effectively and manage risks
• Stakeholder engagement skills
• Effective negotiation skills
• Problem solving skills
• Proven experience in coordinating projects with partners and stakeholders
• Experience in development and implementation of projects
• Advanced technical reporting skills
• Excellent people management skills in a multicultural setting
• Experience working in an international organization
• Finance or Accounting is an added advantage
• Proficiency in French is an added advantage

Other Desirable Attributes

• Expected to make decisions for the activities executed with significant decision-making latitude, subject to Programme/Theme Leader’s directive and guidance.
• Expected to carry out and supervise the activities of a functional area
• Supervise Project Assistant
• Expected to manage RSIF administrative budgets
• Providing technical input and data to support proposals for resource mobilization.
• Contributes to internal and external relations with stakeholders in relation to the scope of their