Office Assistant - Driver at Cedar Consulting Ltd

Administrative Delivery

• Provide safe and timely transport across the programme
• In liaison with the Office assistant/housekeeper develop schedule of transport for staff, consultants including field visits 
•  Ensure schedule of transport is strictly followed, resolve conflicts and escalate to the Procurement specialist/Operations manager (OM) lapses 
•  Provide banking and delivery services and ensure the tasks are prioritised and completed as required
• Where required coordinate procurement and disposal of vehicles 
• Coordinate valuation of office vehicles and staff vehicles for purposes of insurance renewals
• Ensure vehicle logs are updated on completion of each journey and signed by the respective staff or consultant and submit for review by the Procurement Specialist on a weekly basis
• Seek approvals for self-drive from the OM or PMT and ensure proper hand over of vehicles on issuance or return

Vehicle Management and Quality Assurance     

• Ensure FSD vehicles are always kept clean, tidy and in good working condition 
• Ensure safety of vehicles 
• Carry out routine and regular maintenance of the vehicles checking oils, breaks, water, batteries, tyres etc
•   In conjunction with the operations team arrange the servicing of vehicles in line with manufacture specifications
• Ensure FSD vehicles are used in accordance with policies and procedures 

Other Operational Support   

•  Where required undertake other operational work such as coordinating VAT exemption
• Coordinating day-to-day procurement support as relates to administration

Stakeholder Management

• Being a regular and sometimes first point of contact, ensure internal and external consultants are treated with professionalism and respect and that their concerns addressed in a timely manner

Mandatory, Desirable Requirements and Personal Attributes  

• Diploma or equivalent qualification in relevant field
• At least 7 years’ experience in  a similar role within a reputable organisation
• Clean driving licence valid 
• Certificate of good conduct
• Ability to communicate well in both written and spoken English
• Good knowledge of MS Office Suite