Child Protection Project Manager (Dadaab) at Terre des hommes (TDH)

Job Ref: 20210401

Category: Collaboration

Reports to: Head of Programs and Fundraising

Location: Dadaab

Tdh is seeking a motivated and committed Program Assistant who will support the Head of Programs in the oversee of project implementation, MEAL activity implementation and grants management.

General description of the position: The Project Manager ensures adequate and timely implementation of the project. She/he will be responsible for the technical implementation of activities and ensuring the project has what it needs in terms of support resources.

She/he will be responsible for adequate budget execution based on the donor rules and requirements.

Will be responsible of the management and professional development of project team. She/he will work in closed collaboration with the Head of Programs and the Field Coordinator.

Main Responsibilities

Project Management

• Develop and implement the Child Protection project in Dadaab refugee camps in accordance with multiple objectives, activities and targets outlined within current donor proposals and in line with projects’ budgets.
• Conduct regular assessment of the Child Protection project and activities’ impact.
• In collaboration with the Field Coordinator forecast and follows up on expenditures related to the Child Protection project including the preparation of cash advance requests on a monthly basis and the correct use of the administration forms.
• Lead in budget revision exercises.
• Prepares timely purchase requests in line with project workplans.
• Identifies support needs related to the project in Dadaab and communicates these to the Field Coordinator and relevant administration support person.
• Ensures qualitative implementation in and identifies needs for improvement.
• In coordination with the Field Coordinator, reinforce the referral system and maintain regular liaison with resource agencies in Dadaab (police, medical staff, local and international NGOs,
  Sub-county Children Officer, education partners, etc.) to promote and maintain a healthy and productive relationship with Tdh.
• Coordinates the capacity building support to the CP team, relevant local authorities, and agencies operating in Dadaab and host community as required by the project.
• Coordinates the capacity building of CORPs, both working for Tdh and other agencies, on Child Rights and Child Protection.
• Provide technical support to CP team members as needed.

Project Strategy and planning

• In collaboration with the Field Coordinator and Head of Programs participates in designing strategies and objectives for improved support to beneficiaries and contribute actively in its monitoring, evaluation and revision
• Participates in CP assessments.
• Participate in the review of the strategy for Tdh in Kenya if requested.
• Guarantees that the strategy of the CP project is implemented, effectively and timely, with relevant authorities and in support to the Tdh CP team.

Monitoring and evaluation

• Responsible of indicator progress ensuring indicators are duly measured with support of MEAL team.
• Responsible of Project Follow Up tool is properly filled each month and is sent to coordination office on time.
• Ensure that activities are appropriately monitored and evaluated and proposes when deemed necessary, amendments to the child protection strategy, in consultation with the Field Coordinator.
• Guide and supervise the devolvement of M&E tools for a correct and accurate measurement of the indicators.
• Ensure that data needed to inform indicators is available and analysed for reporting purposes.
• Closely follows the M&E plan in collaboration with M&E department.
• Works with MEAL department in the implementation of the database tools and field testing of the tools.
• Ensures correct data protection procedures and filing.

Reporting

• Provides a compiled weekly meeting minutes report to the Field Coordinator including movement plan.
• Ensures a monthly data analysis report is submitted to the Field Coordinator and Head of Programs after every month.
• Ensures that all donor requirements and deadlines are respected in terms of quality and timeliness.
• Ensure all the data and information related to indicators is available and accurate.
• Ensures field team has appropriate reporting tools and the use it correctly.
• Upon completion of the assignment, submits detailed handover notes.

Human Resources Management

• Daily supervision of Tdh child protection team members in Dadaab.
• Participates in the development of accurate job descriptions as necessary for the Child Protection project team, in coordination with the Field Coordinator.
• Lead in Tdh CP team recruitment and revision of job descriptions and assists in recruitment efforts through planning and interviewing of candidates.
• Ensures the team has a clear understanding of the Tdh CP mandate and project in Dadaab.
• Takes lead in performance evaluations of the Tdh CP team in collaboration with the Field Coordinator.
• Organises and leads weekly team meetings and provides weekly program update and movement plan to Field Coordinator.
• Lead and manage staff, encouraging effective teamwork and providing supervision and guidance, including regular and constructive feedback.
• Reports incidents and difficulties encountered with any Tdh CP staff members to the Field Coordinator.
• Ensure regular performance appraisals of directly supervised staff, encourage personal development plans, and assist in the identification of training needs.
• In collaboration with the HR, assure the planning of annual leave and any other leaves allowed the Dadaab staff.

Coordination

• Works in close collaboration and consultation with the Field Coordinator.
• Coordinates with other sectors in Dadaab to ensure implementation of standardised activities.
• Works in close collaboration and consultation with available government structures, non-government actors and community representatives in Dadaab.
• Participates in Child Protection Working Group Meetings and other CP technical meetings.

Abuse Prevention Policy – Operational Risk Management

• Commit to respect Tdh Risk Management Policies including: Code of Conduct, Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.
• Comply with Tdh Security Regulations
• Commit to ensure the best implementation possible of the Tdh Risk Management Policies
• Commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies.

Others

• Undertake all other duties that may be determined by the Field Coordinator and Head of Programs that are compatible with the job.
• Maintain and ensure a culture of strict confidentiality – inter Tdh staff and between Tdh staff and non Tdh employees.

Job Requirements:

Knowledge:

• Professional diploma or University degree in Social Sciences.
• Specific technical training and experience in project cycle management and result based approach.
• At least 5 years’ experience working in the humanitarian sector.
• Experience managing projects and/or programs funded by main humanitarian donors/refugee-oriented donors (ECHO, PRM, DFID, etc) and experience managing funding from UN agencies and funds (UNICEF, UN WOMEN, UNFPA, etc).
• Experience in refugee contexts will be and added value.
• International experience will be an added value.
• Basic IT knowledge (Microsoft Office, Internet)
• Knowledge of the child protection system in Kenya is an added value.

Skills:

• This position requires social and leadership skills, as well as technical, organizational and methodological competences.
• Required qualities: rigorous, organized, good communication and interpersonal skills. Autonomy and proactivity are very suitable for the position.
• This position will require frequent travels to the intervention areas.

Languages:

• Fluent in English and Swahili
• Knowledge of Somali is an asset.