Human Resource Assistant at Christian Health Association of Kenya (CHAK)

Key responsibilities include:

HR Records & Information Management

• Maintain up to date staff data (electronic and physical files) in safe and confidential custody and in line with the data protection act. This includes updating HR databases by inputting new employee contact information and employment details
• Employee attendance monitoring and absence management and follow up to ensure staff timely completion of monthly timesheets as required.
• Produce HR data and reports as required and within set deadlines

Recruitment & Selection

• Draft advertisements for authorized recruitments in liaison with the Supervisor, ensuring conformity of job advertisements to job specifications
• Circulation of advertisements on various platforms as agreed with Supervisor
• Undertake long listing of job applications and provide the longlist to support shortlisting
• Arrange for and coordinate interviews (date of interviews, calling short-listed applicants) and ensuring all preemployment documentation is in place.
• Ensure records of all recruitment and selection processes of employees are correctly filed
• Conducting reference checks for successful candidates
• Maintain an active database for potential employees while ensuring that we have multiple sources of potential candidates

General HR Support Services

• Draft employment contracts, and other employee related communication in line with employee terms and conditions of employment
• Handle and respond to routine staff inquiries regarding HR policies, employee benefits, and other HR-related matters and escalate as necessary.
• Any other duties as may be assigned by the supervisor from time to time.

Required Qualification and Experience

• Bachelor’s degree in human resource management or related field.
• Proven experience working in a HR department
• Working knowledge of Kenya labor laws
• Familiarity with HRIS (Human Resources Information System) software
• Proficiency in all Microsoft Office applications
• The ability to work as part of a team
• Strong analytical and problem-solving skills
• Excellent administrative and organizational skills
• Ability to draft standard and clear written communication
• Detail-oriented