Clearing & Forwarding Officers at Kipchimchim Group of Companies

• Advert No. KG/03/3/2026
• We are seeking competent and results-driven Clearing & Forwarding Officers to join our dynamic team. The successful candidates will be responsible for ensuring efficient customs clearance, documentation processing, and timely delivery of consignments while maintaining compliance with regulatory requirements.

Duties and Responsibilities

• Shipping and Delivery Management - handle end-to-end clearing and forwarding processes for imports and exports; Handling of shipment process and managing delivery logistics i.e., container pick up, container positioning and container delivery to port. Manage Documentation – Prepare and process shipping documents, including invoices, packing lists, bills of lading, and customs entries; Ensure 100% compliance with KRA, KEBS, Kentrade, KNCCI and any other regulatory body.
• Communicate with Stakeholders - Coordinate with customs officials, port authorities, transporters, and other stakeholders to ensure smooth cargo movement; Ensure strong relationships with CFS, KRA, KPA, Factories, Banks, customs agents and transport logistics and any other communication along the supply chain.
• Provide Updates -Track shipments and provide timely updates to management and clients and provide a weekly summary report showing closed, open and incoming imports to management and directors.
• Ensure compliance with all statutory and regulatory requirements.
• Manage duty payments, verification, and reconciliation of clearing expenses.
• Resolve any Issues concerning importation - any clearance delays, discrepancies, or documentation issues, clearing backlog, escalating demurrages if any and ensuring the backlog, escalating demurn process is seamless.
• Maintain Records - Maintain accurate records and prepare operational reports; Proper maintenance and centralization of importation documents and having system in place for tracking essential.
• Handling Special Permits- Responsible in obtaining necessary permits or licenses for warehouse and specific goods, ensuring compliance with all legal requirements. e.g., custom bonds etc.
• Freight Booking and Coordination- Securing competitive cargo space with shipping lines in order to optimize capacity and scheduling.
• Shipping and Delivery Management- Handling of shipment process and managing delivery logistics i.e., container pick up, container positioning and container delivery to port.
• Lodging of EPZ entries, receiving and sharing with the brokers timely.
• Ensuring container drop off on time to avoid demurrages, detention charges and any other cost associated with delays.
• Carry out any specific projects and tasks in the warehouse as may be required by management.

Required Qualifications & Experience

• Diploma in Clearing & Forwarding, Logistics, Supply Chain Management, or a related field. A Degree will be an added advantage.
• Minimum of 2-4 years' experience in a busy clearing and forwarding environment. Strong knowledge of customs procedures, import/export regulations, and documentation. Experience with relevant customs systems and logistics tracking tools is an added advantage.
• Excellent organizational, communication, and negotiation skills.
• High level of integrity, accuracy, and attention to detail.
• Ability to work under pressure and meet strict deadlines.
• Problem-solving and analytical skills