Commercial Admin Supervisor at Victory Farms

We are seeking a Commercial Admin Supervisor to oversee administrative, facilities, inventory, and operational support activities across branches and Logistics Centres (LCs). The role is responsible for ensuring efficient day-to-day operations, compliance with company policies, effective facilities management and timely provision of operational resources to support business objectives.

Commercial Admin Operations

• Ensure all branches and Logistic Centres are adequately supplied with operational consumables and materials required for day-to-day activities.
• Ensure monthly ordering and distribution of operational consumables and maintain an updated consumables tracker.
• Conduct monthly admin surveys and share findings with relevant stakeholders.
• Facilitate travel allowances for Regional Sales Representatives and Relievers.
• Facilitate the acquisition and timely renewal of licenses for branches and Logistic Centres.
• Coordinate Food Handlers’ Certificates for branch and Logistic Centre employees.
• Support the Fleet team in obtaining required permits and licenses.
• Ensure compliance with PPE and uniform policies across all commercial employees.

Facilities & Maintenance

• Oversee the maintenance, cleanliness, and overall condition of all Logistic Centres.
• Coordinate repairs, maintenance requests, and facility improvement projects through the Procurement and Maintenance teams.
• Ensure all commercial facilities meet company hygiene and safety standards.

Finance & Administration Support

• Prepare budgets and coordinate commercial department events and activities.
• Track and ensure timely payment of branch rent, utilities, and other recurring operational expenses.
• Ensure invoices are properly approved and submitted to Finance for processing.
• Raise and manage purchase requests and purchase orders through the ERP system.
• Manage and account for the petty cash utilization in accordance with company policies.

Staff Welfare & Employee Support

• Ensure staff welfare standards across all Logistic Centres align with company expectations.
• Coordinate the supply of cleaning materials, PPE, stationery, drinking water, and other essential operational items.
• Coordinate breakfast provision across all Logistic Centres.
• Support employee engagement and welfare initiatives.

Events & Hospitality

• Coordinate visits by external stakeholders, investors, executive staff, and other guests to Logistic Centres and branches.
• Support the planning and execution of commercial department events, meetings, and official functions.

Inventory Management

• Maintain accurate physical inventory records for Victory Logistic Centre stores.
• Ensure inventory transactions are correctly recorded and reconciled within the ERP system.
• Monitor stock levels and coordinate replenishment as required.

Employee Recognition & Awards

• Coordinate monthly employee recognition and awards programs.
• Organize award presentations and ensure photos and communications are shared appropriately.
• Facilitate the distribution of awards, certificates, newborn gifts, birthday recognitions, and other employee appreciation items to branches and Logistic Centres.

Qualification & Skills

• Bachelor’s Degree in Business Administration, Operations Management, Human Resource Management or a related field.
• Minimum of 2–3 years of experience in administration, office management, facilities management or operational support.
• Experience in administrative operations, facilities, inventory, and vendor coordination.
• Proficiency in ERP systems and Microsoft Office Suite.
• Strong organizational, planning, and problem-solving skills with the ability to manage multiple priorities.
• Excellent communication, stakeholder management, and interpersonal skills.
• Demonstrated ability to work independently, maintain accuracy, and uphold high standards of accountability and professionalism.

Benefit:

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.