Company Procurement Manager at Braeburn Schools

Job Purpose: 

• The Company Procurement Manager is responsible for the strategic development and execution of centralized procurement activities for Braeburn Schools Limited, encompassing both local and overseas sourcing. This role ensures cost-effectiveness, quality, and compliance, while directly managing company-level procurement and providing oversight on procurement policies and procedures for individual school-level procurement activities.
• The manager will cultivate strong relationships with both local and international suppliers, manage import logistics, and ensure ethical and transparent practices across the organization. 

Key Duties/Responsibilities: 
Centralized Company Procurement Management (Balanced Local & International Focus): 

• Lead and manage all centralized procurement activities for the company, with a balanced approach to both local and overseas suppliers. 
• Develop and implement strategic sourcing plans that optimize cost, quality, and delivery for company-level procurement, considering both local and international markets. 
• Negotiate and manage contracts with key suppliers, both local and international, ensuring favorable terms and conditions. 
• Oversee and manage all import logistics related to company level purchasing, including shipping, customs clearance, and delivery to designated locations, while also fostering strong local supplier relationships. 
• Ensure all company-level procurement activities comply with Kenyan regulations, international trade laws, and ethical standards. 
• Manage local procurement activities to support local economic development where possible. 

School-Level Procurement Oversight: 

• Develop and maintain comprehensive procurement policies, procedures, and guidelines for implementation at individual school levels. 
• Provide guidance and support to school administrators and staff on procurement best practices and compliance requirements. 
• Conduct periodic reviews and audits of school-level procurement activities to ensure adherence to established policies and procedures. 
• Offer training and development opportunities to school-level procurement personnel. 
• Act as a point of escalation for complex procurement issues arising at the school level. 

Supplier Relationship Management (Local and International): 

• Identify, evaluate, and manage relationships with key local and international suppliers for company-level procurement. 
• Establish and maintain a database of approved suppliers for both company and schoollevel procurement, including a strong local vendor base. 
• Monitor supplier performance and implement strategies to mitigate risks and improve efficiency. 

Financial Management and Reporting: 

• Develop and manage the centralized procurement budget, including costs associated with local and international sourcing. 
• Conduct market analysis and cost comparisons to identify opportunities for cost savings in company-level procurement. 
• Generate regular reports on centralized procurement activities, performance, and cost savings, including import-related metrics. 
• Provide reporting on compliance with procurement policy at the school level. 

Risk Management and Compliance (Local and International): 

• Identify and mitigate risks associated with both local and international procurement activities, including supply chain disruptions, quality issues, and regulatory changes. 
• Ensure compliance with Kenyan regulations, international trade laws, and ethical standards for company-level procurement. 
• Monitor schools compliance with company procurement policies. 

Cross-Functional Collaboration: 

• Collaborate with Executive Principals, school administrators, department heads, and other stakeholders to understand their procurement needs, both local and international. 
• Provide guidance and support to staff on procurement policies and procedures, including import-related processes. 
• Lead cross-functional teams to improve company-level procurement operations, with a focus on streamlining logistics and fostering strong local partnerships. 

Educational Material Focus (Local and International Sourcing): 

• Stay up to date on the latest trends and technologies in the educational materials field, with a focus on identifying high-quality local and international suppliers. 
• Identify the best sources of educational materials, both locally and internationally, for company-level purchasing, and manage their procurement. 

Academic Qualifications, Experience and Competencies 

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field. 
• Professional qualification in Purchasing and Supplies Management (e.g., CIPS, KISM). 
• Minimum of 10 years of experience in procurement management, with at least 5 years in a leadership role. 
• Demonstrated experience in leadership/management training. 
• Experience in International trade and Logistics management. 
• In-depth knowledge of modern sourcing and procurement principles, including local market 
• knowledge and international trade practices. 
• Strong negotiation, contract management, and supplier relationship management skills, including experience with both local and international suppliers. 
• Demonstrated ability to manage import logistics and local vendor relationships. 
• Excellent financial acumen and analytical skills. 
• Strong communication and interpersonal skills. 
• High level of integrity and ethical conduct. 
• Experience working within the educational sector is a plus. 
• Knowledge of Kenyan procurement law and import regulations.