Consultancy - Production of a Film for Project Documentation at FilmAid

TERMS OF REFERENCE

Description and scope of work:
This Project Documentation seeks to bring top-of-mind awareness to the work implemented by the different PROSPECTS partners in Kakuma Refugee Camp, the Kalobeyei Integrated Settlement, and the Dadaab Refugee Complex, in order to document their activities - stories for impact visibility, attained through PROSPECTS’ execution to donors, operational and implementing partners in the refugee operation, in-country national audience, and displacement affected communities globally.

Deliverables of the project:

• A script, work plan, and a storyboard for the video based on inputs from the FilmAid Kenya Communications team and provided audiovisual resources.
• At least two draft edits for input and one final version of the project video.
• Final video optimized for web format (15-20 minutes)
• At least two video cutdowns ( 5-10 minutes)
• Support provided by FilmAid Kenya:

FilmAid Kenya will regularly communicate with the Consultant, provide feedback and guidance and the necessary support to achieve the objectives of the work, and remain aware of any upcoming issues related to the performance and quality of work.

FilmAid Kenya will provide the Consultant with:

• Project information (reports, existing audio vidual resources, human stories, PROSPECTS-branded pictures);
• Branding and other PROSPECTS Project communication guidelines;
• Suggestions on the most suitable stories to aid in script development.

Role Summary:

• Under the overall guidance and supervision of the FilmAid Kenya Communications team, the selected Consultant / Consultancy Firm will be responsible for the following:
• Creation of the general concept of the video; Development of the detailed scenarios of the video and coordination and approval of the scenarios with the FilmAid Kenya Communications team.
• Ensuring timely delivery of all end products by providing a schedule/work/production plan.
• Collect existing audiovisual elements (videos, photos, audio, infographics) from Film Aid Kenya’s Communications team to use to edit the project.
• Edit the footage in line with the script agreed and approved by Film Aid Kenya’s Communications team and produce a professional quality package of broadcast quality.
• Record and edit narration/voice-over where needed under the guidance of the relevant FilmAid Kenya focal person.
• Embed subtitles in the video as per need; Audio balance the final product and convert it into formats for use on TV, radio, web, and provide feedback on edit resources.
• Liaising with the FilmAid Kenya Communications team on production schedules, end product formats, and materials access.
• Creation of teasers, trailers, cutdowns, and other promotional vignettes of the film for use on social media and other digital distribution channels.
• Ensure the film is completed efficiently and on schedule; determine and manage priorities.

Desired Skills and Qualifications:

• In-depth knowledge of post-production processes, workflows, and best practices, including scheduling and final deliverables.
• Knowledge and demonstrated experience in assembling ready audiovisual resources to create a story-worthy film using various editing/post-production formats.
• Top-notch organizational skills, ability to take direction and give orders as needed.
• Work independently and with teams, able to decipher problems and create solutions.
• Experience covering social, humanitarian, and development subjects will be an asset.
• Adept at determining priorities and hitting deadlines; ability to adapt quickly to changing priorities in a deadline-driven environment.
• Productivity-focused and proven to be a quick problem solver, with the ability to overcome technical challenges as necessary.