Coordinator, Planning, Monitoring, Evaluation and Reporting at International Federation of Red Cross and Red Crescent Societies (IFRC)

Job Purpose

Reporting to the Regional Head, PMER and Quality Assurance, this position will lead Performance Management systems, protocols and tools for the ECHO PPP in Africa supporting all Africa National Societies and partner NationalSocieties (EUNS) implementing the program. The position will lead all processes of gathering, validating, and analyzing performance information to inform decision-making and drive performance and quality-driven culture. The job holder will act as IFRC’s focal point for the PPP in the Africa Region in coordination with the lead ECHO PMER based in Geneva and Africa Country Cluster Delegations’, Finance focal persons as well as coordinating relationships with ECHO PPP Grant Manager in Nairobi, and Host National Society, and relevant Partner National Society EUNSs. Additionally, the position will lead the capacity development for PMER and QA team to be able to use data efficiently

Job Duties And Responsibilities

Performance Management:

• Provide technical guidance and oversight to IFRC personnel in implementing PMER and QA for ECHO PPP and other programs as needed
• Set up performance monitoring and management systems at Country, Delegation and Regional levels.
• Develop programmatic/department-specific performance indicators, scorecards and dashboards and work with relevant colleagues to identify methods to collect and analyze such indicators.
• Develop and maintain a process for gathering, validating, and analyzing performance information relating to ECHO PPP, regional KPIs and other programs and operations.
• Identify performance gaps and escalate with the relevant teams with clarification of the implications of the gaps.
• Monitor grant compliance to identify potential risks (e.g. non-compliance/low implementation) and suggest mitigating measures.
• Lead routine data quality assessments and monitoring visits to ensure program adherence to IFRC PMER standards and tools.
• Contribute to the development of policies, procedures, protocols and best practices for performance management
• Lead on developing performance and quality-driven culture through effective leadership, a clear illustration of evidence, producing high-quality reports dashboards and performance briefs.

Analysis

• Drive the required analysis and related process for making recommendations for new or improving performance opportunities.
• Provide detailed performance progress and analysis for programs and operations at an established frequency
• Provide informative and relevant analysis to enable senior managers to have a detailed understanding of the effectiveness of programs, potential risks and potential lines of inquiry that require further review
• Oversee the development and maintenance of protocols, and guidelines around data-related processes; including survey design, data flow, data collection, data storage, data management, data sharing and analysis.
• Support the regional office, delegation and National Society to develop dashboards to inform decision making
• Support National Societies to develop and improve e-data collection, analysis and use of derived analysis.

Capacity Development

• Identifying PMER, data and related training needs for IFRC and National Society staff and ensuring they are trained to conduct their responsibilities effectively and efficiently
• Develop training package(s) in e-data, data management, analysis, visualization, and its use
• Play a leading role in coaching and developing PMER and QA team skills in using data

Other

• Support in reviewing internal and external reports and ensure they meet the audience expectation and IFRC standards
• Provide technical support in annual planning to ensure countries have annual plans aligned to IFRC Strategy 2030, Agenda for renewal and regional plans.

Education

• University degree, or equivalent, in relevant disciplines (Monitoring and Evaluation, Mathematics, Statistics, Economics, or relevant quantitative fields ). Required
• Post-graduate qualification in performance management, Data Analytics or Monitoring and Evaluation. Preferred
• Relevant professional training or relevant experience in monitoring, performance-based management, planning or evaluation. Required

Experience

• At least 5 years of working experience in the relevant profession, and 3+ years in conducting analysis and visualization. Required
• Proven experience in conducting data analysis using tools such as Excel, Stata, R, SPSS etc), visualization (using Power-BI, Tableau, Excel, etc) and Mapping (using ArcGIS or QGIS) . Required
• Demonstrated ability to manage, track and report on program and organizational performance data. Required
• Ability to analyze data and create clear, compelling visuals, dashboard and reports. Required
• Program management experience or exposure preferred. Required
• At least 3 years working experience in the humanitarian or development sector. Preferred
• Management and supervisory experience in a multicultural environment. Required
• Experience in coordinating with the authorities and other humanitarian/development actors. Preferred

Knowledge, Skills and Language

• Ability to create clear, compelling visuals and reports. Required
• Self-supporting in computers (Email, Internet, spreadsheets, word-processing, etc.) . Required
• Demonstrated capacity for analytical and strategic thinking. Required
• Demonstrated track record in innovating, contributing to a learning culture, sharing knowledge and promoting new approaches to engaging partners. Required
• Good understanding/practice of planning, monitoring, evaluation and reporting issues. Required
• High degree of discretion, tact and sensitivity in dealing with internal and external clients and stakeholders at all levels. Required
• Ability to work within and lead multi-cultural, multilingual, and multidisciplinary teams. Required
• Fluently spoken and written English. Required
• Good command of another IFRC official language (French, Spanish or Arabic) . Preferred

Competencies and Values

• Values: Respect for diversity; Integrity; Professionalism; Accountability
• Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust