Minimum Qualification and Experience
For appointment to this grade, a candidate must have: -
- Master of Law/Social Sciences Degree from accredited and recognized Institution;
- Must be a certified secretary (CS)
- Membership of the Institute of Certified Secretary of Kenya and in good standing;
- Three (3) years experience as a Corporation Secretary or in a similar position in the public sector.
- Certificate in leadership course lasting not less than four weeks from a recognized institution will be an added advantage.
- Proficiency in computer applications;
- Demonstrated merit and ability as reflected in work performance and results.
Duties and Responsibilities at this level will entail:-
- An officer at this level will be responsible to the Vice Chancellor who is the University Secretary for:
- iProvide guidance on the Council on their duties and responsibilities and on the matter of governance;
- Assist the Council in carrying out the following;
- Council induction and training,
- Updating the Council and Committee Charters,
- Preparation of Council work plans,
- Council Evaluation,
- Governance Audit,
- Implementation of Code of Conduct and Ethics.
- Ensure the timely preparation and circulation of Council and Committee papers;
- Ensure the timely preparation and circulation of Council and Committee minutes;
- Be the custodian of the seal of the Institution and account to the Council for its use;
- Maintain and update the register of the conflicts of interest;
- Ensure that Council members are aware of all relevant laws affecting the Institution;
- Facilitate effective communication between the Institution and Stakeholders;
- Ensure that annual returns and promptly filed with the relevant authorities; and
- Except in exceptional circumstances, ensure that Board and Committee papers are circulated in advance of any meeting.
Applications should be accompanied by an application Letter, a detailed Curriculum Vitae and certified copies of relevant academic and professional certificates, National Identity Card or valid Passport, testimonials, e-mail addresses, telephone contacts and any other relevant supporting documents.
Applicants if shortlisted must show up to date and valid evidence of compliance with provisions of Chapter 6 of the constitution of Kenya, with specific reference to clearance by the following bodies;
- Kenya Revenue Authority,
- Higher Education Loans Board,
- Ethics and Anti-Corruption Commission,
- Directorate of Criminal Investigation (Certificate of Good Conduct),
- Registered Credit Reference Bureau
Applicants should provide names, telephone numbers and contact addresses of three (3) referees and request their referees to send their confidential reports to recruitment@au.ac.ke or addressed to the undersigned to be received on or before 9th June, 2025.
Five hard copies should be sent by post or hand delivery to the Administration Registry at the Assistant Registrar (Human Resource and Administration) office and a soft copy in PDF format of the application documents with the reference numbers of the positions applied for clearly indicated, should be sent to recruitment@au.ac.ke.
Applications should be addressed to the undersigned to be received on or before 9th June, 2025 by 5:00 p.m.
Deputy Vice Chancellor (Administration, Finance and Development)
Alupe University
P.O. Box 845-50400 BUSIA (KENYA)
Gmail
Yahoomail