Alupe University College (AUC), which is a Constituent College of Moi University, is one of the newest University Colleges in the Country. It was established through the Alupe Legal Order Gazette Notice No 163 of 24th July 2015.
Its Council was constituted vide special gazette notice No.136 of 7th November 2016. It was started following a request by the...
Read more about this company
Minimum Qualification and Experience
For appointment to this grade, a candidate must have: -
- A Bachelor's degree in Secretarial Studies, Bachelor of Office Management, Bachelor of Commerce (HRM), Bachelor of Business Management (Business Administration), or any other relevant qualification from an accredited institution of learning;
- OR
- Higher National Diploma in Secretarial Studies with nine (9) years of experience in a similar executive position;
- Single and group certificates offered by KNEC or an equivalent certificate from a recognized examining body;
- Three (3) years relevant working experience as a Senior Secretary or its equivalent;
- Demonstrated leadership skills and management of staff at the University level comparable institution;
- Computer proficiency and conversant with the use of ERP systems; and
- Demonstrated merit and ability as reflected in work performance and results.
Duties and responsibilities at this level will entail: -
- Provide personal administrative support through conducting and organizing administrative duties and activities including receiving and handling information and visitors;
- Draft and type letters, memoranda, notices of meetings, and circulars to respond/inform/communicate to both internal and external customers;
- Manage office diary by marking and updating important office dates and appointments to avoid clash of events;
- Provide an initial contact point for all clients by providing first-line information on customer satisfaction in accordance with the office Service Charter;
- Manage proper keeping of records/documents by maintaining a good filing system for ease of records access;
- Organize travel arrangements through hotel booking, flights, and excursions to meet appointment deadlines;
- Control and manage office expenses by replenishing the office Petty Cash float to curb wastage of resources;
- Order and control office stationery by use of stock bin cards to ensure order levels are observed for the smooth running of the office;
- Secure and ensure timely servicing of office machines and equipment in the office through routine maintenance by service providers;
- Maintain office cleanliness to ensure a conducive work environment for the University clients; and
- Demonstrated merit and ability as reflected in work performance and results.
go to method of application »
Minimum Qualification and Experience
For appointment to this grade, a candidate must have:
- Diploma in Secretarial Studies with three (3) years' working experience;
OR
- Stage III Single and Group certificates with nine (9) years working experience;
OR
- Bachelor's degree in any of the following disciplines: Secretarial Studies, Business Office Management, Business Management or equivalent qualifications from a recognized and accredited institution;
- Proficiency in computer applications; and
- Demonstrated merit and ability as reflected in work performance and results.
Duties and responsibilities at this level will entail:
- Taking oral dictation;
- Word and data processing;
- Managing e-office;
- Operating office equipment;
- Handling telephone calls and appointments;
- Maintaining office diary and travel itineraries;
- Managing office protocol;
- Ensuring security of office records, documents and equipment;
- Maintaining an up-to-date filing system in the office;
- Preparing responses to routine correspondence; and
- Managing office petty cash.
go to method of application »
Duties and Responsibilities
Duties and responsibilities at this level will entail:
- Coordinating clerical work in a section;
- Inducting newly appointed clerical officers;
- Compiling and computing financial or statistical records from sources of data;
- Validating compiled data and records for accuracy and reporting;
- Verifying digitized records for accuracy;
- Ensuring implementation of decisions by relevant committees;
- Processing documents;
- Ensuring stores, records and equipment inventory are well maintained;
- Preparing estimate for expenditure on general office services;
- Ensuring proper maintenance of filing system; and
- Coaching and mentoring clerical staff.
Requirements for Appointment
For appointment to this grade, an officer must have:
- A degree in the Social Sciences or equivalent;
- Kenya Certificate of Secondary Education (KCSE) mean grade C (Plain) or equivalent qualification from a recognized institution;
- Certificate in a relevant area lasting not less than six (6) months from an accredited institution;
- Proficiency in computer applications; and
- Demonstrated merit and ability as reflected in work performance and results.
go to method of application »
Minimum Qualification and Experience
For appointment to this grade, a candidate must have:
- Certificate in the relevant field from accredited and recognized examination body;
- Must have two (2) year relevant work experience;
- Proficiency in computer applications; and
- Demonstrated merit and ability as reflected in work performance and results.
Duties and responsibilities at this level will entail:
- Coordinating clerical work in a section;
- Compiling and computing financial or statistical records from sources of data;
- Validating compiled data and records for accuracy and reporting;
- Verifying digitized records for accuracy;
- Ensuring implementation of decisions by relevant committees;
- Processing documents;
- Ensuring stores, records and equipment inventory are well maintained;
- Preparing estimate for expenditure on general office services; and
- Ensuring proper maintenance of filing system.
go to method of application »
Minimum Qualification and Experience
For appointment to this grade, a candidate must have:
- Bachelor's Degree in Commerce, Finance, Accounting or equivalent qualifications from a recognized University;
- CPA (K) or CIA (Certified Internal Audit) or CISA (Certified Information System Auditor) certificate;
- Three (3) years' work experience as an Internal Audit Assistant in a University OR six (6) years' work experience in a comparable Institution;
- Member of ICPAK/IIA and in good standing;
- Proficiency in computer applications; and
- Demonstrated merit and ability as reflected in work performance and results.
Duties and responsibilities at this level will entail:
- Supporting internal audit teams in carrying out audits of Departments/Sections of the University.
- Conducting investigations and special audits where applicable.
- Reviewing of audit systems and procedures in the University.
- Implement audit policies, guidelines rules and regulations while carrying audits.
- Participate in the development and implementation of audit work plans and budget.
- Appraise, summarize and discuss of audit findings with relevant Departments and/or sections.
- Preparation of annual auditors reports for all audited accounts in the University.
- Verify and scrutinize the books of accounts and provide appropriate advice.
- Facilitate follow up audits on outstanding audit issues to confirm if corrective actions as recommended have been taken.
- Issue primary audit reports, queries and observations.
go to method of application »
Minimum Qualification and Experience
For appointment to this grade, a candidate must have: -
- Cumulative service period of six (6) years' relevant work experience, three (3) of which should have been at grade 11.
- Master's Degree in Education, Counselling, Psychology, Management, Social Sciences, or equivalent qualification from a recognized and accredited University;
- Certificate in Leadership Course lasting not less than four (4) weeks from a recognized and accredited institution will be an added advantage;
- Registered with a relevant professional body (where applicable);
- Proficiency in computer applications; and
- Demonstrated merit and ability as reflected in work performance and results.
Duties and responsibilities at this level will entail:
- Implementing university policies, procedures, standards and regulations;
- Planning and preparing students' welfare activities;
- Supervising students' publication;
- Participating in students' disciplinary hearings;
- Assisting in clearing students leaving the county to other countries in conjunction with the Ministry of Education;
- Ensuring safe custody students body equipment and maintaining their records;
- Assisting in coordinating student extra curricula activities;
- Participating in quality management and performance contracting processes;
- Coordinating student discipline within the university precincts;
- Administering Students' Organization elections;
- Ensuring smooth transition of students' leadership;
- Planning the Induction of Student Governing Council (SGC);
- Managing operations of clubs and professional associations;
- Coordinating student outreach engagements;
- Clearing internal and external students' correspondence;
- Coordinating entertainment in conjunction with the students' organization;
- Facilitating procurement and maintenance of students' organization equipment;
go to method of application »
Minimum Qualification and Experience
For appointment to this grade, a candidate must have: -
- Must have three (3) years' relevant work experience as Sports Coach or in a comparable position;
- Bachelor's degree in Physical Education/ Sports Science or equivalent qualification from a recognized and accredited institution;
- Technical / Coaching competence in at least one sports discipline from accredited authority;
- Proficiency in computer applications; and
- Demonstrated merit and ability as reflected in work performance and results.
Duties and responsibilities at this level will entail: -
- Coaching, identifying individual talent, preparing teams in their sport activities of specialization;
- Organizing sports competition in conjunction with relevant sports associations;
- Scouting, identifying, organizing and developing coaching talents;
- Archiving sports information, records and artifacts;
- Participation in quality audits; and
- Ensure that all sports equipment is organized, stored and maintained appropriately and treated with due care by all users.
- Formulate and implement sports related policies rules and regulations.
- Prepare games calendar periodically for different sports and ensure that participants have enough time to prepare for the same.
- Collating sports and games information and prepare reports; and
- Ensuring First Aid Box/Kits are in place;
go to method of application »
Minimum Qualification and Experience
For appointment to this grade, a candidate must have: -
- Master of Law/Social Sciences Degree from accredited and recognized Institution;
- Must be a certified secretary (CS)
- Membership of the Institute of Certified Secretary of Kenya and in good standing;
- Three (3) years experience as a Corporation Secretary or in a similar position in the public sector.
- Certificate in leadership course lasting not less than four weeks from a recognized institution will be an added advantage.
- Proficiency in computer applications;
- Demonstrated merit and ability as reflected in work performance and results.
Duties and Responsibilities at this level will entail:-
- An officer at this level will be responsible to the Vice Chancellor who is the University Secretary for:
- iProvide guidance on the Council on their duties and responsibilities and on the matter of governance;
- Assist the Council in carrying out the following;
- Council induction and training,
- Updating the Council and Committee Charters,
- Preparation of Council work plans,
- Council Evaluation,
- Governance Audit,
- Implementation of Code of Conduct and Ethics.
- Ensure the timely preparation and circulation of Council and Committee papers;
- Ensure the timely preparation and circulation of Council and Committee minutes;
- Be the custodian of the seal of the Institution and account to the Council for its use;
- Maintain and update the register of the conflicts of interest;
- Ensure that Council members are aware of all relevant laws affecting the Institution;
- Facilitate effective communication between the Institution and Stakeholders;
- Ensure that annual returns and promptly filed with the relevant authorities; and
- Except in exceptional circumstances, ensure that Board and Committee papers are circulated in advance of any meeting.
go to method of application »
Minimum Qualification and Experience
For appointment to this grade, a candidate must have:
- Cumulative service period of six (6) years' relevant work experience, three (3) of which should have been at the grade of Senior Administrative Assistant I or in a comparable position in an institution of higher learning or equivalent;
- Master's Degree in Human Resource management;
- Certified Human Resource Professional (CHRP K) Certificate;
- Professional membership to Institute of Human Resource Management and in good standing; and
- Current Practicing Certificate;
Duties and responsibilities at this level will entail: -
- Advising and reporting to the Deputy Vice Chancellor (AFD) on all matters relating to functions of Human Resource Management;
- Preparing reports and making recommendations to the management on matters relating to HR;
- Ensuring safe custody of documents pertaining to human resource functions to ensure human capital data protection and easy retrieval;
- Overseeing the handling staff records relating to employees and dependents and subsequent forwarding of this to various service providers; in line with v. Drafting advertisements and overseeing recruitment and selection processes approved budget allocations and staff establishments in order to manage the wage bill;
- Processing of appointment letters for new employees and part-time letters lecturers;
- Inputting of staff data into the Enterprise Resource Planning (ERP);
- Preparing and implementing staff induction and orientation programmes for new employees;
- Preparing and implementing departmental annual budget, procurement and work plans;
- Overseeing processing staff annuål leave requests as stipulated in the terms of service;
- Handling all issues on staff disciplinary matters and provide a fair hearing to the concerned employee;
- Implementing staff training through staff training needs assessment;
- Implementing human resource policies to ensure processes and procedures are followed;
- Overseeing University staff performance appraisals:
- Coordinating staff welfare programmes to ensure welfare needs of employees are met on time;
- Overseeing processing of bank loans to staff by ensuring compliance to a third rule;
- Overseeing the efficient operation of personal registry, central registry and mail registry;
- Ensuring that all mails are delivered and official mails to the University are properly handled;
- Handling of staff insurance matters and group insurance;
- Offering secretarial services to the University Management Board;
- Supervision of staff, assigning duties, monitoring delivery levels and mentoring; and
- Dealing with matters which may from time to time be referred to HR by the management.
go to method of application »
Minimum Qualification and Experience
For appointment to this grade, a candidate must have: -
- Must have cumulative work experience of six (6) years, three (3) of which should be as a Senior Administrative Assistant II or in a comparable position;
- Bachelor's degree from a recognized and accredited institution;
- Those with Master's degree will have an added advantage;
- Registered with relevant professional body (where applicable);
- Proficiency in computer applications; and
- Demonstrated merit and ability as reflected in work performance and results.
Duties and Responsibilities at this level will entail: -
- Providing administrative support services in the university;
- implementing and evaluating policies and strategies;
- Organizing and scheduling meetings and appointments;
- Providing secretariat services during meetings;
- Implementing administrative functions;
- Performing administrative operational duties in specific area of assignment;
- Preparing and analyzing reports;
- Coordination of administrative activities;
- Participating in quality audits; and,
- Supervising assigned staff.
go to method of application »
Minimum Qualification and Experience
For appointment to this grade, a candidate must have:
- Must have three (3) years relevant experience as an Administrative Assistant or in comparable position;
- Bachelor's degree from a recognized and accredited institution;
- Mut be registered with relevant professional body;
- Proficiency in computer applications; and
- Demonstrated merit and ability as reflected in work performance and results.
Duties and Responsibilities at this level will entail: -
- Providing administrative support services in the university;
- Organizing and scheduling meetings and appointments;
- implementing policies and strategies;
- Providing secretariat services during meetings;
- Implementing administrative functions;
- Preparing and analyzing reports;
- Performing administrative operational duties in specific area of assignment;
- Preparing reports and records as may be required;
- Coordination of administrative activities; and
- Participating in quality audits.
go to method of application »
Minimum Qualification and Experience
For appointment to this grade, a candidate must have:
- Must have three (3) years' relevant work experience at the grade of Library Assistant III or in a comparable position;
- Diploma in Library studies or Information Science or equivalent qualifications from accredited examination body:
- Proficiency in computer applications; and
- Demonstrated merit and ability as reflected in work performance and results.
Duties and responsibilities at this level will entail: -
- Accessioning all new books;
- Classifying and cataloguing books;
- Preparing and filing catalogue cards for books;
- Compiling accessions list' for books and dispatch to all technical officers;
- Conducting orientation and registering new patrons
- Filling of borrowing cards;
- Sending reminder notices for overdue publications;
- Updating the catalogue;
- Photocopying gazette notices with published standards and circulating to quality control officers;
- Ensuring that shelves are tidy, and publications are filed in their right places;
- Compiling overdue materials lists;
- Receiving newspapers and magazines and maintaining their records;
- Update fines' records of user accounts;
- Manning the circulation area;
- Assisting in providing reference information services;
- Providing Library user education; and
- Library clearance of students and staff.
go to method of application »
Minimum Qualification and Experience
For appointment to this grade, a candidate must have:
- Atleast three (3) years' relevant work experience
- Diploma in a relevant course from accredited and recognized institution OR Certified Public Accountant (CPA) II or its equivalent qualification from accredited examination body;
- Proficiency in computer applications; and
- Demonstrated merit and ability as reflected in work performance and results.
Duties and responsibilities at this level will entail: -
- Posting of banking payments;
- Handling daily transactions for petty cash;
- Receiving and making payment;
- Preparing payment transactions;
- Reconciling supplier statements as received;
- Entering primary data and balancing of cash books, imprest and advances ledgers;
- Processing Imprest /travel advances and following up on surrenders;
- Writing Cheques and posting payments and receipting vouchers in cash books;
- Preparing and filling records on payments/Cash receipts.
go to method of application »
Minimum Qualification and Experience
For appointment to this grade, a candidate must have:
- Must have a Bachelor's Degree (Supply Chain and Logistics; Purchasing and Supplies, Commerce (Supplies Management Option), BA (Supplies Management option) or equivalent;
- Must have at least three (3) years 'relevant experience as supply chain assistant or equivalent position;
- Be a Member of a relevant professionally body and be in good standing;
- Proficiency in computer applications; and
- Demonstrated merit and ability as reflected in work performance and results.
Duties and responsibilities at this level will entail: -
- Preparing tender documents;
- Secretariat services to the tender opening and technical evaluation committees;
- Secretariat services to procurement committees;
- Preparing periodic procurement reports;
- Participating in technical and financial evaluation of tenders;
- Handling queries from both internal and external customers;
- Implementing provision of the Procurement manuals;
- Conducting market research and surveys of goods and services;
- Providing input in preparing specifications;
- Ensuring safe Custody of stores;
- Participating in quality management and performance contracting processes; and
- Issuing of stores to users.
go to method of application »
Minimum Qualification and Experience
For appointment to this grade, a candidate must have:
- MUST have a Bachelor's degree in Computer Science, Information Technology, or related field (or equivalent experience);
- Over 5 years' experience in website and e-learning platform development, showcasing a strong portfolio of responsive projects;
- Technical Proficiency: Expertise in HTML/CSS, JavaScript, PhP, CMS (WordPress, Joomla, Moodle, Drupal);
- Knowledge of backup, upgrading learning portal and migration;
- Design & Multimedia Tools: Skilled in Figma, Adobe XD, Photoshop, CorelDraw, or equivalent tools for UI/UX design;
- Security & Compliance: Knowledge of web security measures, encryption protocols, and regulatory compliance;
- Soft Skills: Strong communication, problem-solving, and time-management abilities, with a detail-oriented and user-focused approach;
- Experience with Moodle, Python, Django, or Flask for backend web applications;
- Proficiency in version control (Git/GitHub) and deployment on cloud environments Linux and Windows Server;
- Knowledge of Agile methodologies, LMS integration, and AI-driven educational technologies; and
- Demonstrated merit and ability as reflected in work performance and results.
go to method of application »
Minimum Qualification and Experience
For appointment to this grade, a candidate must have:
- Bachelor's degree in Animal Production/Farm Management/General Agriculture or its equivalent from a recognized and accredited institution; and
- Proficiency in computer applications; and
- At least 3 years work experience in the relevant area.
- Demonstrated merit and ability as reflected in work performance and results.
Duties and responsibilities at this level will entail: -
- Implementing livestock production and management;
- Implementing farm policies and strategies;
- Maintaining farm implements and equipment;
- Developing and implementing farm operations;
- Preparing farm Budget and procurement plan; and
- Ensuring quality standards are maintained.
go to method of application »
Minimum Qualification and Experience
For appointment to this grade, a candidate must have:
- Kenya Certificate of Secondary Education (KCSE) mean grade of D+ (Plus) or its equivalent;
- Clean driving license at least class D1, D2, and D3 and free from any endorsement;
- Certificate of Good Conduct; and
- Occupational trade Test III for drivers/Diploma in Motor Vehicle Systems.
Duties and responsibilities at this level will entail: -
- Competent in the operation of vehicles and to detect and report common fault;
- He/she will be responsible for keeping the vehicle clean and carrying out minor repairs including oiling and greasing;
- Maintenance of work tickets for vehicles assigned to him/her; and
- Ensure the safety of the vehicle on and off the road.
go to method of application »
Minimum Qualification and Experience
For appointment to this grade, a candidate must have: -
- Cumulative service period of three (3) years' relevant work experience at the Mortuary;
- Certificate in the relevant area of specialization lasting not less than one (1) year or equivalent from an accredited examination body; and
- Proficiency in computer applications.
Duties and responsibilities at this level will entail: -
- Receiving, preparing, preserving and dispatching bodies;
- Assisting in documentation;
- Undertaking cleanliness, hygiene and sanitation of the facilities and grounds, and basic maintenance of equipment; and
- Assisting in postmortem where appropriate.
go to method of application »
Minimum Qualification and Experience
For appointment to this grade, a candidate must have: -
- Kenya Certificate of Secondary Education (KCSE) mean grade D (plain) or equivalent qualification from a recognized and accredited institution; and
- Proficiency in computer applications.
Duties and responsibilities at this level will entail: -
- Cutting grass within the University premises;
- Clearing blocked drainage, clearing roads and foot paths within the University;
- Collecting garbage and unwanted materials within the University;
- Planting and weeding of trees, flowers and cutting of hedges in the University;
- Taking custody of all tools and equipment assigned to you;
Method of Application
Applications should be accompanied by an application Letter, a detailed Curriculum Vitae and certified copies of relevant academic and professional certificates, National Identity Card or valid Passport, testimonials, e-mail addresses, telephone contacts and any other relevant supporting documents.
Applicants if shortlisted must show up to date and valid evidence of compliance with provisions of Chapter 6 of the constitution of Kenya, with specific reference to clearance by the following bodies;
- Kenya Revenue Authority,
- Higher Education Loans Board,
- Ethics and Anti-Corruption Commission,
- Directorate of Criminal Investigation (Certificate of Good Conduct),
- Registered Credit Reference Bureau
Applicants should provide names, telephone numbers and contact addresses of three (3) referees and request their referees to send their confidential reports to recruitment@au.ac.ke or addressed to the undersigned to be received on or before 9th June, 2025.
Five hard copies should be sent by post or hand delivery to the Administration Registry at the Assistant Registrar (Human Resource and Administration) office and a soft copy in PDF format of the application documents with the reference numbers of the positions applied for clearly indicated, should be sent to recruitment@au.ac.ke.
Applications should be addressed to the undersigned to be received on or before 9th June, 2025 by 5:00 p.m.
Deputy Vice Chancellor (Administration, Finance and Development)
Alupe University
P.O. Box 845-50400 BUSIA (KENYA)
Build your CV for free. Download in different templates.
Gmail
Yahoomail