Human Resources Officer at DanChurchAid (DCA)

The main responsibilities of the HR Officer are:

• Provide the Senior Leadership Team (SLT) with advice on a full range of HR issues ensuring compliance with the Kenya laws and regulations.
• Provide active support in recruitment and induction of employees and ensure procedures are consistently followed.
• Develop, review and interpret HR policies and procedures, including amendments where necessary in line with labour laws and good HR practices.
• Assist and support managers with the performance management and review process and provide coaching to managers in HR matters such as giving feedback, counselling staff etc.
• Prepare and maintain organizational charts and job descriptions, identifying succession strategies and forward planning of workforce needs.
• Provide a framework for career development within the organization.
• Prepare contracts for new staff and introduce Staff Code of Conduct and ensure they fully signed.
• Ensure new staff undertake the obligatory trainings.
• Prepare and follow through induction programme for new staff in collaboration with the line managers
• Effectively conduct staff exit process.
• Act as focal point for all initial queries from staff regarding staff policies and procedures
• Monitor and advise on disciplinary and grievance matters in accordance with DCA Kenya policies and procedures
• Prepare written updates to senior management at least once a month or when matters arise
• Work with management and legal advisor to resolve serious HR related issues with authorities and internally manage disciplinary processes.
• Ensure that the performance management procedure is followed. Overseeing the Employee Development Review (EDR) process and liaise with supervisors for timely completion
• Develop and maintain a system to ensure that staff files are kept up-to-date – in all offices.
• Provide technical support to DCA Kenya field offices management with HR functions
• Closely work with the Procurement and Logistics Unit in processing visa/resident permits for international staff
• Be responsible for annual salary reviews in collaboration with SLT.
• Liaise with relevant Government institutions for all HR issues.
• Be responsible for the staff Medical Insurance Scheme and the Group Personal Accidents (GPA) policy in collaboration with the Head of Finance & Support Services (HoFSS)
• Contribute to the office management in collaboration with the HoFSS
• Take part in smooth procurement process as a member of the Country Office procurement committee when co-opted.
• Be focal point for all internal and external Complaints other than staff issues.
• Undertake any other related assignment as assigned by immediate supervisor.

Professional Qualifications & Skills:

• A minimum of a Bachelor’s degree in Human Resource Management, Industrial Psychology, Business Administration or related field.
• At least six years of progressive experience in human resources management
• Experience in sourcing, recruiting, and interviewing professional and management candidates is required.
• Good knowledge of Kenya labour laws
• Strong organization and communication skills.
• Good knowledge and experience in facilitation, training and coaching.
• Excellent interpersonal skills and the ability to develop trust.
• Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
• Excellent record keeping and documentation skills.
• Proven strong leadership, diplomacy and ability maintain confidentiality.
• A can-do attitude, a desire and the initiative to produce results that require hard work and motivation to achieve beyond what is expected.