Human Resource and Administration Assistant Officer (REF/LSHRAO/2025) at Swinton Consulting Ltd

Our client Lainisha Sacco is recruiting for the position of Human Resources and Administration Assistant Officer. The details are as follows:

Duties and Responsibilities

1. Advise staff on HR policies, practices, and their rights and responsibilities.
2. Conducting institutional staff needs assessment and development of annual training calendar.
3. Facilitate accurate and timely processing of staff payroll and other employment benefits administration.
4. Advise on employee safety, welfare and wellness.
5. Conduct staff recruitment process, staff orientation and develop retention programs.
6. Developing and updating HR policies, performance appraisals, leave management and overall supervision of office administration.
7. Ensures legal compliance by monitoring and implementing applicable Acts and statutory requirements.
8. Develop and update job descriptions for each staff position.
9. Develop optimal annual staffing plans and organization structure.
10. Provide support in handling employee relations matters, including conflict resolution, disciplinary processes, and grievance handling, in accordance with company policies and labor laws.
11. Maintain comprehensive and updated employee records in both physical and digital formats.
12. Coordinate and schedule internal meetings, ensuring no double bookings.
13. Oversee the maintenance, cleanliness, and overall condition of the Boardroom and Head Office facilities, ensuring optimal working conditions.
14. Manage kitchen operations and staff meals in collaboration with support staff.
15. Coordinate Board of Directors (BOD) meetings and assist in executing directives in consultation with the CEO.
16. Manage Sacco fleet operations by ensuring timely vehicle maintenance, trip planning, and coordination with company drivers.
17. Maintain updated records for Sacco vehicle logbooks and prepare monthly usage reports.
18. Receive and verify staff mileage claims for accuracy and process them for approval.
19. Organize annual staff team-building events in liaison with the CEO.
20. Oversee the performance management cycle in accordance with the Performance Management System (PMS) policy and submit quarterly reports.
21. Any other duty assigned by CEO from time to time.

Qualifications and Experience

1. Holder of CHRP or National Higher diploma in HRM will be mandatory. 
2. At least 1 year experience in the same capacity in a busy environment.
3. Member of Institute of Human Resource Management will be an added advantage.
4. KCSE minimum grade C+ and both Math and English.
5. Valid certificate of good conduct.

Skills and Attributes

1. Good experience working with excel, outlook and Microsoft Word,
2. Good people management skills, 
3. Leadership and supervisory skills
4. Report writing.