Data Assistant at Beacon of Hope Vocational Training College

DUTIES AND RESPONSIBILITIES:

• Undertake data entry from source documents into computer following prescribed formats.
• Participate in routine data quality assessments every quarter.
• Ensuring that confidentiality of data collected and stored are strictly maintained at every level of
• the data handling process.
• Keep track of received data and source documents.
• Compile, sort, and verify accuracy of data to be entered.
• Follow up with those responsible for preparation of source documents to resolve questions,
• inconsistencies, or missing data.
• Assist in establishing and maintaining an effective and efficient records management system at the sites
• Undertake at least one system back up per day.
• Maintain confidentiality of data collected and stored at every level of the data handling process.
• Work with project implementation staff to ensure that all data quality aspects are followed.
• Submit Monthly, Quarterly, Semi-Annual and Annual reports.
• Review records and provide information to inform outreaches activities.
• Carry out any other assignments as may be assigned by the Site in Charge from time to time.

NB: Additionally, he/she will be required to sign a working with Children Ethics document.

Minimally Required Education, Training and Experience:

• Diploma in Health records, IT/Information Systems, M&E with a good working knowledge of MS
• Excel and Access.
• Degree in other disciplines coupled with experience in data management will also be considered.
• At least one-year experience in a secretarial/data entry or a closely related position.
• Formal training or demonstrated experience in any of the statistical software such as Epi info,
• SPSS will be a definite advantage.
• A Mature Christian and a person of integrity.
• Data entry & data cleaning experience in USAID DREAMS program would be an added advantage
• Experience in training AGYW mentors in data collection tools is a plus
• Fast typing skills; Knowledge of touch typing system is strongly preferred
• Working knowledge of office equipment and computer hardware and peripheral devices
• Basic understanding of databases
• Positive attitude & an open mind
• Demonstrates diplomacy, flexibility, and resourcefulness
• Excellent communication and public relations skills
• Excellent organizational skills, team work and ability to prioritize tasks in a timely manner